Vendor Registration & Tendering Officer

Position Title: Vendor Registration & Tendering Officer (Saudi Experience Required)

A specialized role focused on vendor registrations tender submissionsDocument control and compliance for recruitment manpower supply heavyequipment rental and material supply services.

Role Summary

He will be responsible for managing all vendor registrations prequalificationsubmissions and tendering activities forContracting company specializing inoverseas recruitment supplementary manpower heavy equipment rentals andindustrial/material supply. The role ensures the company is fully registered compliantand eligible to participate in tenders with major Saudi clients across Oil & Gas EPC CivilConstruction Facilities Management Industrial Services and Government entities.

Key Responsibilities

1. Vendor Registration & Portal Management

-Complete and maintain vendor registrations with major Saudi clients such asSaudi Aramco SABIC Maaden SWCC SEC NEOM Royal Commission PIFentities EPC contractors government procurement portals (Etimad) and privatenetworks SupplHi Achilles SAP Ariba etc.

-Upload and update company documents including CR Chamber Zakat GOSISaudization certificates financials manpower capability lists equipment listsHSE/QA manuals and project references.

-Track renewal dates compliance requirements and portal updates.

-Maintain a master database of vendor codes portal credentials and registrationstatuses.

2. Tendering & Bidding

Review tender invitations and RFQs related to:

o Overseas recruitment services

o Supplementary manpower supply (hourly/monthly)

o Heavy equipment rental with operators

o Material supply (industrial oilfield construction tools consumables)

Prepare technical bid documents including:

o Company profile

o Recruitment capability

o Manpower availability lists

o Equipment fleet details

o Material supply capability

o HSE/QA certifications

o Past performance and project references

Coordinate with finance to prepare commercial bids pricing sheets BOQs

manpower rates equipment rental rates and supply quotations.

Upload tender submissions on portals such as Aramco SAP Ariba Etimad NEOM

RC Maaden EPC contractor portals etc.

Maintain a tender tracker for submitted ongoing and awarded bids.

3. Compliance & Documentation

-Ensure all company documents meet Saudi regulatory and client-specificcompliance standards.

-Coordinate with Business Development HR Recruitment Operations and

-Finance to collect updated certificates and supporting documents.

-Verify accuracy of manpower lists equipment lists and material supply capabilitydocuments before submission.

4. Client Coordination

-Communicate with procurement vendor management and tenderingdepartments of major clients.

-Respond to clarifications additional document requests and compliance queries.

-Follow up on vendor approvals tender evaluations and prequalification results.

5. Internal Coordination & Reporting

-Work closely with the Business development team Recruitment team Manpower

-Operations team Heavy Equipment and Material Supply teams to ensureaccurate tender submissions.

-Provide weekly reports on vendor registration status tender progress andupcoming deadlines to the reporting manager.

-Maintain organized digital records for audit and compliance purposes.

Required Experience

-Minimum 35 years of experience in Saudi Arabia in vendor registration andtendering roles.

-Strong knowledge of Saudi procurement systems and government portals(Etimad Ariba NEOM RC Maaden SEC SWCC EPC contractors).

-Experience in overseas recruitment manpower supply heavy equipment rentalor material supply is mandatory.

-Proven experience preparing technical and commercial bids for service-basedtenders.

Key Skills

-Vendor registration expertise across major Saudi clients.

-Strong tendering and bidding experience for service contracts.

-Excellent documentation and compliance management.

-Strong communication and follow-up skills.

-Ability to manage multiple registrations and tenders simultaneously.

-High attention to detail and accuracy.

-Proficiency in MS Office Ariba Etimad and other procurement portals.

Preferred Qualifications

-Bachelors degree in Business Administration Supply Chain Engineering or

related field.

-Experience in recruitment operations or manpower supply is a strong advantage.

-Excellent english communication and written skills arabic will be an advantage.

Ideal Candidate Profile

-Has completed vendor registrations for major Saudi clients.

-Has hands-on experience preparing bids for manpower equipment rental andmaterial supply tenders.

-Organized proactive and able to work under tight deadlines.

-Strong coordination skills with internal and external stakeholders.