Vendor Registration & Tendering Officer

A premier contracting organization operating under an established international group founded in 1977. The group provides comprehensive services across General Contracting Heavy Equipment Rental Local Staffing & Outsourcing Overseas Recruitment Project Support and Oilfield Supplies.

The Vendor Registration & Tendering Officer will be responsible for managing all vendor registrations prequalification submissions document control compliance and tendering activities. The primary objective is to ensure the company is fully registered compliant and eligible to participate in tenders with major Saudi clients across Oil & Gas EPC Civil Construction Facilities Management Industrial Services and Government entities.

• Vendor Registration & Portal Management:
• Complete and maintain vendor registrations with major Saudi clients (e.g. Saudi Aramco SABIC Maaden SWCC SEC NEOM Royal Commission PIF entities EPC contractors Etimad SAP Ariba SupplHi Achilles).
• Upload and update company documents including CR Chamber Zakat GOSI Saudization certificates financials equipment lists HSE/QA manuals and project references.
• Track renewal dates compliance requirements portal updates and maintain a master database of portal credentials and statuses.
• Tendering & Bidding:
• Review tender invitations and RFQs related to overseas recruitment supplementary manpower supply heavy equipment rental and material supply.
• Prepare comprehensive technical bid documents (company profile capability lists equipment fleet details HSE/QA certifications past performance).
• Coordinate with finance to prepare commercial bids pricing sheets BOQs manpower rates and equipment rental rates.
• Upload tender submissions on various procurement portals and maintain a tender tracker for submitted ongoing and awarded bids.
• Compliance Documentation & Client Coordination:
• Ensure all company documents meet Saudi regulatory and client-specific compliance standards.
• Communicate directly with client procurement and vendor management departments to respond to clarifications and follow up on prequalification results.
• Coordinate internally with Business Development HR Recruitment Manpower Operations and Heavy Equipment teams to ensure accurate submissions and maintain audit-ready digital records.

• Experience
• Minimum 3 to 5 years of experience in Saudi Arabia specifically in vendor registration and tendering roles.
• Mandatory experience in overseas recruitment manpower supply heavy equipment rental or material supply.
• Portal & System Expertise: Strong knowledge of Saudi procurement systems and portals (Etimad Aramco SAP Ariba NEOM RC Maaden SEC SWCC etc.).
• Education: Bachelors degree in Business Administration Supply Chain Engineering or a related field.
• Language & Communication: Excellent written and spoken English communication skills (Arabic language skills are a strong advantage).
• Core Competencies: Exceptional documentation management high attention to detail ability to handle tight deadlines and strong multi-tasking abilities.

Interested candidates who meet the criteria are invited to apply through the application link or by submitting their CV to:

Required Experience:

Unclear Seniority