Training Coordinator

About Calo

Launched in Bahrain in November of 2019 Calo is on a mission to make healthy easy. We have since expanded to 7 countries in the region delivered millions of meals to our customers and launched our very own Grab & Go Cafe concepts. Were a team of dedicated people driving this mission by providing better faster and cheaper ways to access food through technology.

Calo has an app providing personalized meal plans for busy people through nutritional algorithms built with love by chefs nutritionists and software engineers

Role Overview

Were looking for a Training Coordinator in Jeddah to oversee the organizational training strategy for the operations team drive achievement of FHS (Food Happiness Score) and NPS (Net Promoter Score) through operational excellence and assess training impact. Youll identify training and developmental needs and design initiatives/programs that build and promote Training Culture in the company while working across departments to get the team up to speed in their specific vertical. The ideal candidate will help the MP (Mountain Peak) to achieve KPIs (Key Performance Indicators) like FHS by enhancing the teams skills performance productivity and quality of work.

Main Responsibilities

Planning and Coordination:

• Coordinate the training schedule and training calendar with all MP trainers

• Coordinate with trainers subject matter experts and other stakeholders to ensure availability and alignment with training objectives and training-related projects

• Collaborate closely with HR and ensure each team member has proper onboarding

• Responsible for updating the onboarding and planned calendar for all team members

Participant Management:

• Ensure new joiners are following the training schedule as per the training calendar

• Update and assist trainers in quiz and survey links and coordinate with the Training Team

• Attend all meetings related to training topics

• Responsible for giving the knowledge assessment exam during probation or if needed

• Responsible for conducting quarterly knowledge assessments for all Team Members

• Conduct or assist in train-the-trainer sessions with the help of other stakeholders

Administrative Tasks:

• Design and prepare Training tools like curriculum SOPs or presentations/videos

• Ensure training materials such as session slides quizzes and surveys are prepared for the trainers

• Prepare training-related documentation such as training agendas handouts and certificates.

• Handle post-training tasks such as compiling feedback from participants and trainers

• Responsible for updating the profile and training progress for each team member on the Database

Communication:

• Coordinate with the Training Manager or other stakeholders to ensure alignment with organizational goals and training needs.

• Collaborate with HR in making sure that new joiners are encoded on the System

• Collaborate with the Training Managers Operations Team and Cross-Functional Teams on other SOPs that need to be documented

• Serve as a liaison between trainers trainees and other stakeholders.

Analysis Evaluation and Reporting:

• Identify training needs and gaps within operations and create targeted training to address deviations / non-conformance

• Collect feedback from trainees and trainers after each session to evaluate training effectiveness. (Post-survey Evaluation)

• Analyze training data and prepare reports on key metrics such as participant satisfaction learning outcomes and training impact (post-evaluation) on employees skills and KPIs (Key Performance Indicators)

• Make recommendations for improvements based on evaluation results

Monitoring and Tracking:

• Create a Monthly / Quarterly / Yearly Training Calendar for the Team Members tailor-fit for their needs and roles

• Monitor and update training progress in the implementation plan

• Regularly check all updates for all operational-related SOPs. Schedule a Document Audit if needed

• Responsible for controlling organizing and storing all training databases

• Record all completed training sessions in the database

Training & Development Support

• Coordinate and organize training sessions for kitchen teams ensuring all logistics materials and attendance are properly arranged.

• Assist SMEs (subject-matter experts) and on-floor trainers during basic training sessions when needed without handling highly technical content.

• Support onboarding by preparing schedules tracking progress and ensuring new joiners receive all required training touchpoints.

• Maintain updated training records SOP revisions and refresher training trackers to support compliance and consistency.

• Reinforce alignment with company policies and standards through follow-ups reminders and proper documentation without overlapping QC / SMEs/ Trainers.

• Support Central Training Strategies Initiatives Projects Programs relevant to scalable and smart training (AI automations etc. )

Productivity & Performance Support

• Observe day-to-day kitchen workflows to identify training gaps related to skills compliance or process understanding

• Track attendance training completion and performance trends of both in-house staff and third-party teams.

• Highlight operational bottlenecks from a training perspective and escalate improvement opportunities to Supervisors Line Managers Operations Manager and Training Manager.

• Coordinate with Operations Leads to improve scheduling and workforce planning helping reduce unnecessary overtime through better training alignment.

Ideal Candidate

• With a background in the Food / Bulk Cooking Industry of at least 2- 3 years. High-volume food production manufacturing or multi-unit hospitality environment (experience with a Central Production Unit (CPU) model is a strong plus)

• Experience as a Training Coordinator or similar role with at least 2-3 years

• Result- Oriented / Result-Driven

• Strong Communicator. Able to effectively communicate in both verbal and written English

• Attention to detail and ensuring accuracy of information in the training materials and other training resources

• Enjoys learning and is committed to continuous improvement/development

• Ability to work both independently and in a team

• Friendly and pleasant personality that can lead with empathy and patience

Knowledge & Competency

• Adaptability and Flexibility. Ability to work in a fast-paced environment and adjust training plans based on feedback or changing training needs.

• Strong organizational skills

• Able to work on multiple projects and work with tight deadlines

• Technology Proficiency and familiarity with Google Docs Sheets Slides / PowerPoint and Google Forms AI and automation is a plus

• Experience with training apps and other training platforms such as LMS (Learning Management System) is a major plus