HR Administrator

We are seeking a highly organized and detail-oriented HR Administrator – Recruitment Operations Visa & Mobilization to support recruitment coordination workforce mobilization visa processing and HR operations activities.

The ideal candidate will play a key role in ensuring smooth recruitment processes accurate workforce tracking timely mobilization and compliance with visa and immigration requirements. This position requires strong coordination skills process discipline and the ability to work in a fast-paced operational environment.

• Support recruitment coordination activities and maintain recruitment tracking systems
• Schedule interviews and coordinate with internal stakeholders and candidates
• Prepare interview documentation CV packs and evaluation forms
• Track candidate pipelines interview feedback approvals and offer status
• Maintain accurate ATS and recruitment data records
• Assist in posting job advertisements and maintaining recruitment logs

• Coordinate end-to-end employee mobilization activities
• Manage visa tracking documentation and status monitoring
• Coordinate with government relations teams and external agencies
• Track Iqama issuance renewals entry/exit permits and related documentation
• Support onboarding travel coordination and workforce deployment activities
• Monitor mobilization readiness against operational deadlines

• Maintain workforce master trackers and operational HR records
• Prepare reports related to recruitment mobilization headcount and workforce status
• Ensure data accuracy compliance and audit readiness
• Support dashboard preparation and KPI tracking

• Maintain HR operational procedures checklists and SOPs
• Ensure compliance with company policies labor regulations and immigration requirements
• Follow up on approvals missing documents and process bottlenecks
• Escalate operational risks delays and compliance issues when necessary

• Saudi National (Female)
• Bachelor’s Degree in Human Resources Business Administration or related field
• 3–5 years of experience in HR operations recruitment coordination mobilization or workforce administration
• Experience in industries such as engineering oil & gas construction manufacturing or project-based environments preferred
• Familiarity with visa processing workforce mobilization onboarding and HR administration
• Strong organizational coordination and follow-up skills
• Excellent communication and stakeholder management abilities
• Ability to manage multiple tasks in a fast-paced environment
• Proficiency in MS Office applications and HR tracking systems
• Fluent in English; Arabic is an advantage

• HR Operations
• Recruitment Coordination
• Visa Processing
• Workforce Mobilization
• HR Administration
• Data Management & Reporting
• Stakeholder Coordination
• Process Compliance
• Documentation Management
• Follow-up & Coordination

• Full Time
• Saudi Arabia
• Saudi Female Candidates Preferred