HR Admin & GR Officer

• Manage and coordinate all government relations activities with relevant ministries regulatory authorities and external agencies to ensure timely processing renewal and compliance of company and employee-related documentation in line with Saudi regulations and company requirements.
• Handle employee-related government services including visas iqamas work permits sponsorship transfers labor contracts business/work visit visas MOFA attestations Saudization certificates GOSI administration and support for new joiners and employees through various government portals and systems such as QIWA GOSI Muqeem Absher ELM and MOL platforms.
• Ensure timely renewal and maintenance of company licenses permits registrations Chamber of Commerce membership municipality permits vehicle registrations and other statutory requirements while maintaining accurate records and tracking validity of all company and employee documents.
• Liaise and coordinate with Labor Office Passport Office (Jawazat) MOI MOFA Police Traffic Police Municipality Civil Defense GOSI and other government authorities as required to support operational and employee-related matters including handling traffic incidents official inspections and regulatory compliance requirements. accompany new joiners and existing employee to relevant offices as and when required to get tasks done.
• Support compliance with Saudization labor laws government reporting and regulatory obligations while coordinating with HR Administration Finance and Operations and maintenance teams to ensure smooth execution of government-related processes and plant operational support activities.
• Manage online government accounts and related transactions including SADAD payments utility bill processing reporting and maintenance of electronic government systems while ensuring confidentiality accuracy and compliance with company procedures.
• Representing the company at STC Business offices and submitting applications
• Manage end-to-end HR operations including recruitment onboarding employee documentation HR data management attendance leave administration and employee lifecycle activities including exits for leavers in line with company policies and procedures.
• Support payroll administration through accurate preparation and verification of employee data attendance records leave records and other payroll-related inputs while ensuring data integrity and confidentiality.
• Coordinate employee relations engagement initiatives training programs performance management activities and HR communication to support employee development and organizational effectiveness.
• Ensure compliance with labor laws company policies regulatory requirements and internal HR governance standards including timely processing and renewal of statutory and regulatory requirements such as Civil Defense permits and other government-related documentation.
• Maintain and update HR records reports and HR systems while supporting audits manpower reporting workforce planning and continuous improvement initiatives within the HR function.
• Liaise with employees managers government authorities and external stakeholders to support smooth HR operations and effective delivery of HR services across the organization.
• Manage day-to-day administrative operations of the plant/site ensuring smooth functioning of office facilities employee support services accommodation housekeeping catering office supplies stationery and general site administration activities.
• Coordinate transportation travel accommodation gate pass processing employee logistics vehicle fleet management fuel tracking and driver/vendor coordination to support uninterrupted plant operations and employee mobility requirements.
• Administer facility management activities including office maintenance utilities workspace management employee uniforms/PPE coordination camp administration meeting arrangements and support for site events and employee engagement activities.
• Manage contracts administrative records service agreements and coordination with contractors vendors and third-party service providers for services such as transportation catering housekeeping maintenance security and manpower support.
• Support compliance with company policies HSE requirements regulatory guidelines and site administration procedures while maintaining accurate administrative documentation reports inventory records and audit-related information.
• Liaise with internal departments employees contractors and external stakeholders to ensure efficient delivery of administrative services and continuous improvement of plant support operations.

• General:

• Adhere to company policies procedures code of conduct and HSE requirements at all times.
• Demonstrate professional behavior integrity confidentiality and alignment with the companys ethics and values.
• Maintain good attendance punctuality discipline and commitment towards assigned responsibilities and operational requirements.
• Support improvement of the overall culture professionalism teamwork and employee discipline within the department and across the site.
• Provide timely support to employees and management on HR Administration and Government Relations matters including visiting government offices and external authorities as and when required to complete official processes.
• Attend urgent and unplanned operational requirements whenever required to support smooth plant operations and business continuity.
• Maintain positive working relationships with employees managers contractors vendors and government authorities to ensure effective coordination and service delivery.

Undertake any other duties or responsibilities assigned by management in line with business and operational requirements.