Project Outreach and Events Analyst [Open to internal and external applicants]

Tiered Approach

In line with the commitment to safeguard capacity and support personnel already in the Organization a majority of UNDP UNCDF/UNV vacancies are advertised using a tiered application process whereby:

• Tier 0: UNDP/UNCDF/UNV IP staff holding permanent (PA) and fixed-term (FTA) appointments whose posts will be abolished or contracts will be terminated or not renewed during 2026.
• Tier 1: Other UNDP/UNCDF/UNV staff holding permanent (PA) and fixed-term (FTA) appointments
• Tier 2: UNDP/UNCDF/UNV staff holding temporary appointments (TA) personnel on regular PSA contracts and Expert and Specialist UN Volunteers
• Tier 3 or no tier indicated: All other contract types from UNDP/UNCDF/UNV and other agencies and other external candidates

Please make note of the Tier(s) indicated in the vacancy title if any and ensure that you satisfy the eligibility to apply.

Background

UNDPs Rule of Law Programme in Pakistan is working to strengthen the rule of law and to ensure equal access to justice and security services particularly for women and marginalized groups across Pakistan in Khyber Pakhtunkhwa (KP) including the merged districts (MDs) Balochistan and Islamabad Capital Territory (ICT). In close collaboration with a range of government rule of law and justice sector institutions the overall Programme aims to enhance and sustain peace and stability for the longer-term in Pakistan.

The Programme activities and interventions therefore directly correspond with the government of Pakistans strategies and commitments to rule of law and justice reforms as well as improving the efficiency and effectiveness of institutions to deliver accountable and affordable security and justice services to the public.

The Rule of Law Programme implementation is guided by the following four strategic objectives:

• Policy legal and regulatory frameworks strengthened to warrant people-centered equitable timely affordable justice and security delivery to all people with an emphasis on women marginalized and vulnerable groups and digital technologies.
• Capacity of justice and security stakeholders (duty bearers) enhanced to deliver inclusive timely and accessible services to all people with an emphasis on women and digital technologies.
• Capacity of women and the most vulnerable and marginalized (rights holders) strengthened to access referral pathways to justice and security.
• Justice and security sector institutional facilities enhanced to deliver inclusive timely and accessible justice and security services through women friendly and gender-responsive infrastructure development support with an emphasis on flood resilience and green energy.

Against this backdrop UNDP actions and interventions are aimed at restoring public confidence and service delivery in the formal justice and rule of law sectors through a range of initiatives i.e. policy development and reform fostering justice and security sector governance as well as oversight and accountability at an institutional level with emphasis on inclusive and gender-responsive programming. The overall engagement strategy therefore involves both federal and local levels. The Programme is implemented in partnership with the Judiciary Police Prosecution Prisons Probation and Reclamation Bar Associations Civil Society Organizations (CSOs) and the academia both at federal and provincial levels.

The Project Outreach and Events Analyst will provide specialized support for programme outreach visibility stakeholder engagement events documentation and knowledge management. The Analyst will support coherent and inclusive engagement with government counterparts justice and security institutions civil society legal professionals academia media communities and other relevant stakeholders and will help communicate programme objectives activities achievements and results to diverse audiences.

The Analyst will support the planning and coordination of consultations policy dialogues conferences launches workshops roundtables knowledge-sharing activities and other programme events; contribute to the development and quality assurance of outreach and visibility products; and support systematic documentation of programme achievements lessons learned and good practices. S/he will promote gender-responsive inclusive and ethical communication and outreach approaches with particular consideration for women and vulnerable populations.

The Rule of Law Programme is placed within the Democratic Governance Unit of the UNDP Country Office in Pakistan and the Analyst will work under the supervision of the Team Lead Programme Specialist and coordinate with designated other team members and relevant Country Office colleagues.

Duties and Responsibilities

Scope of Work

The Outreach and Events Analyst will report directly to the Team Lead Programme Specialist. The Analyst will provide specialized support and coordination for programme outreach visibility stakeholder engagement events documentation and knowledge-management activities under the Rule of Law Programme.

The Analyst will support the planning implementation and quality assurance of outreach and engagement initiatives aimed at strengthening awareness participation institutional ownership and understanding of programme-supported reforms and services. S/he will coordinate substantive event planning support the preparation of audience appropriate communication and visibility products and contribute to the systematic documentation and dissemination of programme results lessons learned and good practices.

UNDP adopts a portfolio approach to accommodate changing business needs and leverage linkages across interventions to achieve its strategic goals. Therefore UNDP personnel are expected to work across units functions teams and projects in multidisciplinary teams to enhance and enable horizontal collaboration.

Key Duties and Responsibilities

1. Plan and coordinate programme outreach visibility and stakeholder engagement.
   • Develop and maintain programme outreach visibility and events plans and support their regular review and implementation.
   • Coordinate an annual calendar of outreach visibility consultation dialogue and public-engagement activities in coordination with designated other team members and institutional partners.
   • Support the identification and mapping of relevant stakeholder groups and appropriate outreach approaches for different audiences including justice and security institutions civil society legal professionals academia media and communities as relevant.
   • Support stakeholder engagement and outreach initiatives that strengthen awareness participation institutional ownership and understanding of programme-supported reforms and services.
   • Ensure outreach approaches are inclusive gender-responsive accessible and sensitive to the needs and circumstances of women and vulnerable populations.
   • Establish and maintain effective working relationships with institutional counterparts programme partners and relevant external stakeholders to facilitate outreach and engagement activities.
2. Coordinate programme events consultations dialogues and knowledge-sharing activities.
   • Coordinate the substantive planning and organization of programme events including consultations policy dialogues conferences launches workshops roundtables knowledge-sharing sessions and other stakeholder engagements.
   • Support the definition of event objectives target audiences agendas key messages speakers and expected outcomes in coordination with designated other team members and institutional counterparts.
   • Prepare or coordinate event-related materials including concept notes agendas invitations talking points briefing materials participant information and visibility products.
   • Coordinate substantive event requirements with designated other team members and relevant Country Office colleagues including venues participant arrangements interpretation audiovisual requirements printing and other logistical inputs while retaining responsibility for substantive event planning outreach and visibility.
   • Liaise with contracted event-management communications media and other service providers as applicable and support quality assurance of their deliverables.
   • Support appropriate documentation and follow-up of events including key messages outcomes commitments participant feedback and agreed actions.
   • Maintain an organized programme events calendar and documentation repository to support coordination and avoid duplication across programme activities.
3. Ensure high-quality programme communications and visibility.
   • Support consistent application of applicable UNDP donor and programme visibility requirements and guidelines across programme activities and materials.
   • Coordinate the development review and dissemination of visibility and outreach materials including programme briefs fact sheets banners backdrops invitations presentations infographics digital content and other communication products.
   • Coordinate with designated other team members and relevant Country Office colleagues to ensure accuracy consistency appropriate branding and quality of externally facing materials.
   • Support development of clear accessible and audience-appropriate messages that communicate programme objectives activities achievements and results.
   • Review visibility and communication materials prepared by consultants service providers and programme partners for compliance with agreed branding messaging and quality requirements.
   • Support appropriate acknowledgement and visibility of programme partners and donor support in events publications digital content and other external communication products.
   • Maintain organized records of approved visibility materials templates photographs audiovisual content and related documentation.
4. Document programme achievements lessons learned and good practices and support knowledge products.
   • Coordinate systematic documentation of programme achievements results institutional changes lessons learned and good practices in coordination with designated other team members and institutional partners.
   • Develop and/or coordinate human-interest stories case studies success stories programme briefs event summaries and other knowledge and outreach products that communicate programme results to relevant audiences.
   • Support the translation of technical programme information and evidence into clear accessible and audience-appropriate communication and knowledge products for non-technical audiences.
   • Support collection organization and quality assurance of photographs quotations testimonials and other communication assets ensuring appropriate consent safeguarding and ethical considerations where applicable.
   • Facilitate dissemination of programme knowledge products lessons and good practices through appropriate programme institutional and UNDP channels.
   • Contribute to institutional learning by supporting the organization and documentation of knowledge-sharing and learning events.
5. Promote gender-responsive inclusive and ethical outreach and engagement.
   • Integrate gender equality inclusion accessibility and non-discrimination considerations into outreach strategies stakeholder engagement events and communication products.
   • Support targeted outreach approaches that facilitate meaningful participation of women persons with disabilities and other vulnerable or marginalized groups in relevant programme consultations dialogues and public-engagement activities.
   • Promote gender-sensitive and survivor-centred communication practices including appropriate approaches to confidentiality informed consent dignity safety and responsible use of personal stories images and testimonials.
   • Support development of outreach content that reflects diverse perspectives and avoids stereotypes stigmatizing language and unintended harm.
   • Support documentation and communication of programme results relating to womens participation access to justice gender-responsive institutional reform and services for vulnerable populations.
   • Identify opportunities to strengthen womens visibility voice and participation in programme-supported dialogues events knowledge platforms and public-facing initiatives.

6. Monitor outreach and events activities and ensure quality assurance and results-based implementation.

   • Monitor implementation of programme outreach and events plans and provide regular updates on planned and completed activities audience reach emerging needs and follow-up actions.
   • Support the development and use of simple tools to document participation audience reach stakeholder feedback and results of outreach and engagement activities including relevant gender-disaggregated information.
   • Coordinate with designated other team members to identify upcoming visibility and stakeholder-engagement opportunities and ensure timely planning and preparation.
   • Review terms of reference scopes of work and technical requirements for communications outreach event-management and related service providers as required.
   • Monitor relevant service-provider deliverables and support technical quality assurance and timely completion in accordance with agreed requirements.
   • Provide substantive inputs on outreach visibility events and knowledge products for programme workplans progress reports briefing notes presentations and other programme documentation.
   • Keep abreast of good practices and emerging approaches in development communication stakeholder engagement public outreach and event management and identify their potential application within the Programme.

   The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

The Analyst will maintain effective working relationships with relevant government institutions justice and security-sector stakeholders civil society academia media and other partners. S/he will work closely with the UNDP Country Office Communications Team and in coordination with designated programme team members and other relevant Country Office colleagues to ensure coherent messaging quality communication and visibility products inclusive stakeholder engagement quality delivery and consistent application of applicable UNDP communication and visibility requirements. The Analyst will draw on the technical guidance and communication expertise of the Country Office Partnership and Communications Team while ensuring that outreach and visibility activities are closely aligned with programme objectives substantive content and stakeholder engagement priorities.

Competencies

Core:

Cross-Functional & Technical competencies :

Required Skills and Experience:

Equal opportunity

As an equal opportunity employer UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and as such we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role without discrimination.

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission are valued can thrive and benefit from career opportunities that are open to all.

Sexual harassment exploitation and abuse of authority

UNDP does not tolerate harassment sexual harassment exploitation discrimination and abuse of authority. All selected candidates therefore undergo relevant checks and are expected to adhere to the respective standards and principles.

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description experience and educational requirements.

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