Travel & Logistics Coordinator

Job Title: TravelCoordinator

Opening forTravelCoordinatoris on a term-limited employment basis. Defined employment term: September 1 2026 November 30 2026

Position Overview:
The Travel and Logistics Support Specialistis responsible forcoordinating all travel arrangements to ensure smooth and efficient program implementation. This role requires strong organizational skills attention to detail and the ability to manage multiple priorities under tight deadlines.

Key Responsibilities:

• Sending introductory and pre-departure emails to allparticipanttravelers

• Collecting Travel Information Forms and Bank information from travelers and follow up on any pending submissions

• Screening travelers

• Creatingor updatingCost Point profiles and updating Concur traveler profiles

• Updating workbook and ensure that all travel bookings are within budget

• Researching and booking flight itineraries in Concurthat are compliant with organizational travel policies and USG regulations

• Maintaining copies of all tickets in thesharepointfolder

• Creating expense reports for travelers whose flight details are already integrated into Concur

• Prepare andsubmitexpense reports in compliance with organizational travel policies and USG regulations

• Provide travelers with guidance on visa requirements and issue booked itineraries as supporting documentation whenrequired

• Support emergency travel requests and troubleshoot any travel-related issues.

• On site support may berequiredbasedon business needs

• Other duties may be assigned as needed

Required Qualifications:

• 24 years of experience in travel coordinationlogistics or operations roles.

• Familiarity with international travel regulations visa processes and vendor management.

• Proficiencyin Microsoft Office Suite (Word Excel Outlook); experience with travel management systems (e.g. Concur) is a plus.

• Strong organizational and problem-solving skills; ability to work in a fast-paced environment.

• Excellent English and Arabic communication skillsandcustomer-serviceorientation.

Preferred Qualifications:

• Bachelors degree in Business Administration Logistics ora relatedfield (or equivalent experience).

• Experience working for NGOs or international development organizations.

• Knowledge of donor compliance requirements (e.g. USAID UN EU).

• Ability to work across multiple time zones and handle last-minute changes.