Supply Chain Coordinator-National-Damascus

TITLE: Supply Chain Coordinator Syria Country Office
TEAM/PROGRAMME: Supply Chain
LOCATION: DAMASCUS
GRADE: 3
DURATION: 6 months
CHILD SAFEGUARDING: Level 3 the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
ROLE PURPOSE:
The Supply Chain Coordinator is responsible for managing and coordinating the supply chain operations for the Syria Response Office. This position is designed to ensure the smooth and efficient functioning of both administrative and supply chain processes which include procurement logistics warehousing inventory management office administration and asset management. The role involves and providing support for programmatic needs through procurement logistics and general office operations while ensuring compliance with organizational policies procedures and legal requirements.
SCOPE OF ROLE: Reports to Head of office
Direct Reports:
Supply Chain Officer/s
KEY AREAS OF ACCOUNTABILITY:
Procurement Oversight function in Syria Response office (30%)
Support the head of Supply Chain in effecting Global and Regional Supply Chain Priorities downstream to ensure alignment and implementation of Supply Chain Strategy through compliant efficient and effective supply chain management mechanisms.
Implement Supply chain strategy to ensure that the supply chain function deliver on program priorities and realise best sourcing outcomes
Implement the SCI Procurement Manual and Country Logistics Manual Partner Procurement Guidelines and SRO Procurement Policy to ensure highest levels of compliance.
Enforce the application of the SCI legal Memo Compliance with Sanctions & Export Controls
Implement Supply Chain Child Safeguarding Measures / Action Plans
Consolidate the financial benefits derived from procurement transactions as part of meeting SRO target for cost savings / cost avoidance from our supplier spend.
Manage performance of the direct reports and support their respective areas of growth and development
Preparing a capacity building plan for implementing partners and providing the necessary support for the points identified in the plan.
Follow standard preparedness practices to ensure SCI is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.
Act in an assigned response capacity as required to meet assistance needs.
Develop and update the list of qualified vendors based on the local and international markets.
Logistics Coordination-10%
Implement logistics and supply chain standards and procedures /SCI Quality Framework to meet SCI operational quality standards.
Promote the timely development of Distribution Plans from program teams to ensure accurate distribution of supplies within active project life
Implement SCI fleet management systems to ensure accountable efficient use and allocation of the vehicle fleet.
Coordinate with RPU on International Procurement and freight scheduling whenever required
Oversee the receiving clearing and forwarding of all SCI cargo ensuring that shipments are handled efficiently and in line with SCI protocols.
Take charge of monitoring tracking and reporting on all incoming and outgoing shipments ensuring that goods are delivered to their final destinations without unnecessary delays.
Manage and facilitate customs clearance procedures ensuring timely processing of shipments while adhering to local customs laws and regulations.
Communicate shipment statuses regularly to key stakeholders addressing any potential issues such as delays or transportation challenges
Communicate logistics progress and any challenges to internal stakeholders in a timely and effective manner ensuring that any issues related to shipments or customs clearance are addressed collaboratively.
Asset Management 15%
Oversee the Syria Response asset registers are constantly updated maintained that all assets are logged issued with unique asset numbers and cards and are tracked
Champion the Asset Verification Exercise periodically to ensure an accurate listing of Assets in Syria Response Office.
Monitor the acquisition of assets in close adherence with the BIS or other donor specific requirements.
Oversee key Trackers holding all closeout documentation including asset database closeout letters stock donation certificates.
Warehousing and Inventory Management 15%
Lead the process of Quarterly Physical Stock take to ensure records and physical stocks records are reconciled within active project life of awards and grants
Conduct spot checks to Randomly monitor stocks and Program supplies are effectively entered on the Total Inventory Management Systems to account for all inbound and outbound movement of commodities and Program Supplies
Develop and implement a comprehensive work plan for warehouse management in collaboration with the program and field manager.
Develop the skills and experience of Save the Children Supply Chain staff (20%)
Coach staff to ensure performance or implementation issues are solved in a consultative manner
Take ownership of personal capacity-building ensuring plan is in place and agreed with Line Manager in order to build on areas of growth.
Information Management-10%
Consolidate review and submit Monthly reports including Procurement Trackers Tender Tracker BAF Tracker Asset Register & KPI Consolidated File and fleet tracker.
Monitor Key Performance Indicators (KPIs) Metrics to track performance as part of Supply Chain and Programme Quality check
The post-holder will comply with all relevant Save the Children policies and procedures with respect to child safeguarding safety and security code of conduct equal opportunities and other relevant policies.

SKILLS AND BEHAVIOURS (our Values in Practice):
Accountability: Holds self-accountable for making decisions managing resources efficiently achieving and role modelling Save the Children values
Ambition: Sets ambitious and challenging goals for themselves and their team takes responsibility for their own personal development and encourages their team to do the same
Collaboration: Approachable good listener builds and maintains effective relationships
Creativity: Develops and encourages new and innovative solutions
Integrity: Honest encourages openness and transparency builds trust and confidence
QUALIFICATIONS AND EXPERIENCE AND ATTRIBUTES
Essential:
Degree in Logistics Supply Chain Management or related field.
5 Years Field based and Hands On experience in supply chain management in an environment including complex procurement transport and distribution warehouse and stock management.
Experience in vehicle and fleet management Distributions of NFIs and food & Medical Supply Chain Management
Experience of building and developing the capacity of logistics staff.
Good People Management Skills and objective in Performance Management Conversations with Excellent interpersonal and team skills
Excellent Microsoft Applications Skills
Fluency in written and spoken English and Arabic including the ability to effectively motivate people and to diplomatically manage the relationship with local partners and different authorities
Commitment to and understanding of the organizations aims values and principles
Desirable
Other language would be an asset
Eligible and willing to travel to project areas
Relevant qualifications or training courses.

Save the Children does not charge any fees or request any form of payment at any stage of the recruitment process.