Subcontracts Manager

Position Summary:

The Subcontracts Manager provides strategic partnership to national security and sustainability focused programs for acquisitions of goods and serviceswith an emphasis on building and maintaining pools of subject matter experts. The position is responsible for managing subcontracting activities across a portfolio of international projects and ensures they are executed in accordance with U.S. government (USG) and other applicable acquisition regulations. The Subcontracts Manager is required to have extensive knowledge of the principles and methodology of procurement and subcontract administration. The Subcontracts Manager will apply this knowledge to provide procurement solutions to stakeholders develop implementation plans evaluate compliance and mitigate risks. The position requires ingenuity to adapt procedures techniques and tools to meet customer expectations.

Major Responsibilities:

Business Partner to Programs

• Work with program and technical teams to plan subcontracting activities providing guidance on compliance and best practices; provide proactive solutions-oriented advice to internal customers program counterparts and funders.

• Plan and implement long-term strategies for sourcing and vendor management to support programmatic and organizational goals.

• Identify opportunities to optimize costs reduce waste obtain best value and use resources efficiently on behalf of customer missions.

• Provide high quality timely support to internal and external customers and partners.

Strategic Vendor & Partner Management

• Develop and maintain strong relationships with key Subject Matter Experts implementing partners and service providers to ensure value quality and reliability.

• Establish teaming agreements basic ordering agreements and preferred vendor pools to facilitate strategic partnerships and streamline subcontracting across programs; negotiate discounts and favorable terms in line with strategic objectives

Procurement Execution

• Lead the end-to-end subcontracting process for a variety of types of activities in compliance with USG (e.g. FAR 2 CFR 200) and organizational policies.

• Ensure all procurements are executed with the highest levels of integrity quality and adherence to business objectives.

• Work collaboratively with program and technical staff to draft solicitations (RFIs RFQs RFPs) manage competitive bidding and conduct cost/price analysis.

• Review scopes of work (SOWs) specifications and evaluation criteria to ensure clarity fairness and compliance.

• Ensure appropriate flow-down of funder terms & conditions and conduct due diligence on prospective vendors.

• Draft negotiate and manage subcontracts purchase orders consultant agreements and other contractual instruments such as long term agreements.

• Maintain proper documentation of procurement actions in compliance with audit standards.

• Support the continuous improvement of procurement policies tools templates and procedures.

Additional Responsibilities

• Other duties as assigned.

Cultural Requirements:

• Trust

  • Operate to the highest standards of ethics and integrity

  • Be accountable for performance to goals and objectives of the position as set by leadership

  • Be a reliable member of the team that the organization can count on

• Teamwork

  • Treat all people in a respectful and supportive manner

  • Work collaboratively with others

  • Be flexible and adaptable to change

• Communication

  • Seeks to achieve shared understanding when communicating

  • Actively listen to others

  • Respect and encourage diverse perspectives

  • Share information openly and willingly

QUALIFICATIONS/SKILLS AND KNOWLEDGE REQUIREMENTS:

• Minimum of 10 years of experience in acquisition and/or subcontract administration preferably with a USG contractor/supplier

• Strong understanding of applicable USG regulations and compliance standards (2 CFR 200 FAR); direct experience working under the FAR and DFARS a plus

• Demonstrated experience managing international procurements and with various contract types

• Solutions-oriented; strong critical thinking and analysis planning and problem-solving skills

• Experience managing procurements in high risk/conflict zones

• Proficient knowledge of Microsoft Office Suite (Word Excel PowerPoint)

• Effective communication skills including experience working with international partners

• Strong negotiation skills with demonstrated successes

• Demonstrated ability to work independently and to adapt quickly to new challenges

• High level of organization and attention to detail

• Working knowledge of Deltek/Costpoint Purchasing module is preferred

• Authorized to work in Jordan

This job description is a summary of the general nature and level of work being performed by individuals assigned to this position. This is not an exhaustive or comprehensive list of all possible job responsibilities tasks and duties. CRDF Global reserves the right to amend and change job descriptions and job responsibilities to meet business and organizational needs as necessary.