Partnership Finance Coordinator- National- Damascus

GRADE: 3

CHILD SAFEGUARDING:

Level 3 -the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.

ROLE PURPOSE:

The Partnership Finance Coordinator will play a key role in ensuring robust financial management compliance and capacity strengthening support to local and national partners in Syria. The role supports the delivery of high-quality partnership programming by working closely with program finance and compliance teams and acts as the finance focal point for partner-related financial oversight and support.

SCOPE OF ROLE:

• Reports to:Head of Finance - Partnership
• Staff directly reporting to this post: direct reports :non

ORGANIZATIONS PROFILE:

Save the Children is an international independent non-governmental non- profit organisation founded in 1919. We work in over 120 countries worldwide. We are the worlds leading independent organisation for Children. Our vision is a world in which every child attains the right to survival protection development and participation. Our mission is to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

KEY AREAS OF ACCOUNTABILITY:

• Review and validate partner financial reports ensuring accuracy completeness and alignment with approved budgets and donor requirements.
• Follow-up with partners to ensure timely submission of financial reports.
• Ensure timely disbursement of funds to partners in line with contract terms and performance milestones.
• Track partner expenditures and burn rates; identify and escalate financial risks underspending or overspending as appropriate.
• Maintain up to date organized financial documentation for each partner ensuring audit readiness.
• Verify partner expenditure reports through remote and direct visits and provide audit summary with recommendations.
• Work with partnership team to ensure that organizational development plans are in place and take a leading role in all capacity building for partners in financial systems and process
• Develop tools and checklists that can be used for working with partners.
• Assist awards/program teams in preparation of end of award/close out letters and retention payments detailing accepted disallowed and queried costs and where applicable any balances owed to or from partners.
• Responsible for ensuring that partner expenses are posted to FMS (Agresso) monthly and amounts owed to and from partners are monitored and cleared in time.
• Ensuring that all selected partners have adequate policies procedures and controls to mitigate financial risks.
• Ensure appropriate levels of supporting documentation for all partner financial expenditure and retained it in proper way.
• Complete the finance section of the Partnership Assessment for new partners.
• Develop and update capacity strengthening plans based on assessment results in coordination with program and Partnership staff.
• Provide other ad-hoc financial data or analysis as requested by the Manager FD or Field

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions managing resources efficiently achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team) takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children engages and motivates others
• Future orientated thinks strategically

Collaboration:

• Builds and maintains effective relationships with their team colleagues members and external partners and supporters
• Values diversity sees it as a source of competitive strength
• Approachable good listener easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE:

• Bachelors degree in finance Accounting Business Administration or a related field.
• 35 years of experience in finance or grants management preferably in an INGO or humanitarian setting.
• Proven experience working with local/national NGOs on financial reporting and capacity building.
• Strong knowledge of accounting principles and financial systems.
• Excellent interpersonal and communication skills.
• Fluency in Arabic and professional proficiency in English (written and spoken).
• Strong analytical skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Demonstrated ability to work effectively with diverse teams and partners.
• High level of integrity and commitment to humanitarian values.