Executive Assistant to the CEO

Job Brief:

Advanced Business Solutions is a growing Amman-based company. As we scale the CEOs office needs more than scheduling support it needs an owner of follow-through. This is not a traditional secretarial role. Your core mandate is accountability: making sure that every commitment made to or by the CEO in meetings in email across departments has an owner a date and a closed loop. Your job is to make sure nothing slips silently.

A large part of this role is politely and persistently pursuing senior people about overdue commitments every day as a system not as an exception. If keeping a complete list and closing every item on it is something you find genuinely satisfying this role was designed for you.

Responsibilities:

The commitment register: a live record of every dated promise made in leadership meetings 1:1s and the CEOs correspondence who owes what to whom by when.

Follow-up and escalation: remind owners before deadlines chase on the day and escalate to the CEO within 24 hours when an item goes silent including with senior managers.

Leadership meetings: attend capture crisp minutes and action items with owners and dates circulate same-day and open the next meetings agenda with the status of every open item.

The follow-up system itself: run and continuously improve the tools behind the register (email-based reminder tools shared boards) so reminders reach owners automatically and nothing depends on memory.

Reporting: a concise weekly summary to the CEO loops closed on time loops open and patterns worth attention.

Executive office support: correspondence coordination between departments and preparation of documents and briefs for the CEO as needed.

Skills Required:

Bachelors degree in Business Administration or a related field.

2 years of experience supporting senior leadership as an EA office manager PMO/project coordinator or similar in an environment where deadlines had real consequences.

A personal provable system for tracking the interview we will ask you to show us how you track what people owe you and to draft a follow-up message in Arabic and in English on the spot.

Assertive politeness: the confidence to remind a senior manager for the third time firmly respectfully and without apology or friction.

Excellent written Arabic and English; sharp unambiguous minute-taking.

Full fluency with modern digital tools (task boards email automation spreadsheets); experience with KPI tracking or PMO coordination is a strong plus.

Absolute discretion. This seat sees sensitive commercial customer and personnel matters.

Availability beyond office hours: reachable for matters outside standard working hours the CEOs office does not fully switch off at the end of the day and neither do open loops.

Willingness to travel when needed inside or outside Jordan to support the CEO or follow up on company business.

What this role offers:

A direct working relationship with the CEO and a seat in every leadership meeting.

A mandate with real authority: follow-ups from this office carry the CEOs weight and the whole company will know it.

The opportunity to build the companys accountability system from the ground up and own it as it scales.

Compensation discussed during the interview process aligned with experience.