Document Controller

Omrania is seeking an experienced Document Controller to manage control and coordinate project documentation across all engineering disciplines including architecture structural civil mechanical electrical infrastructure landscape and specialist consultant submissions.

The role requires strong experience in engineering consultancy document control workflows and hands-on experience using Aconex for document management transmittals workflows review cycles correspondence and project records. The Document Controller will ensure that all project documentation is properly received checked registered distributed tracked archived and retrieved in line with project procedures and client requirements.

Key Responsibilities

• Manage and control all incoming and outgoing project documents drawings reports specifications calculations RFIs submittals correspondence and transmittals across all engineering disciplines.
• Operate and maintain project documentation through Aconex including document registration numbering uploading distribution workflow management status tracking and archiving.
• Cordinate document submissions and review cycles between internal engineering teams clients subconsultants contractors and other project stakeholders.
• Ensure all documents comply with Omranias document control procedures project-specific protocols naming conventions revision control requirements and client standards.
• Maintain accurate document registers drawing lists correspondence logs submission trackers RFI logs review status reports and other project control records.
• Monitor document workflows and follow up with discipline teams to ensure timely reviews responses approvals and resubmissions.
• Check submitted documents for completeness correct metadata revision numbers discipline codes document titles file formats and required attachments before distribution.
• Support engineering teams in retrieving latest approved drawings specifications reports and correspondence.
• Prevent the use of superseded or uncontrolled documents by ensuring only the latest approved revisions are available and clearly identified.
• Prepare document control reports for project management including pending reviews overdue actions submission status and document progress summaries.
• Coordinate with all engineering disciplines to ensure proper filing traceability and audit readiness of project records.
• Support project close-out documentation including final submissions as-built records handover files authority documents and archive packages.
• Maintain confidentiality and integrity of all project information and documentation.

Qualifications :

• Diploma or bachelors degree in business administration engineering project management information management or a related field.
• Minimum 5 - 7 years of experience in document control within an engineering consultancy construction or project management environment.
• Strong hands-on experience using Aconex is required.
• Experience working on multi-disciplinary engineering projects involving architecture structural civil MEP infrastructure and landscape disciplines.
• Good understanding of engineering document workflows revision control transmittals submissions approvals and project correspondence.

Additional Information :

Skills

• Strong knowledge of document control procedures and engineering project documentation.
• Advanced ability to use Aconex for document management workflows transmittals mail and reporting.
• Good command of Microsoft Office especially Excel Word and Outlook.
• High attention to detail and accuracy in document registration numbering revisions and distribution.
• Ability to coordinate with multiple disciplines and follow up firmly without disrupting project workflow.
• Strong organizational and time management skills.
• Ability to work under pressure and manage large volumes of documentation.
• Good written and verbal communication skills in English.
• Understanding of consultancy project delivery stages including concept schematic design detailed design tender documentation construction support and close-out.

Preferred Experience

• Previous experience working in an architectural or engineering consultancy.
• Experience on large-scale mixed-use cultural hospitality residential infrastructure or public-sector projects.
• Familiarity with Saudi / GCC project documentation standards and client submission procedures.
• Experience preparing project close-out documentation and final archive packages.

Key Competencies

• Accuracy and discipline
• Confidentiality
• Follow-up and accountability
• Coordination across teams
• Document traceability
• Workflow management
• Problem-solving
• Professional communication

Performance Expectations

• Maintain complete accurate and up-to-date project document records.
• Ensure timely distribution and tracking of documents through Aconex.
• Reduce errors related to document versions missing information incorrect submissions or uncontrolled files.
• Support engineering teams by ensuring they always have access to the correct latest documentation.
• Provide reliable reporting to project leadership on document status pending actions and overdue workflows.

Remote Work :

No

Employment Type :

Full-time