Associate Reporting Officer

A (least hardship)

FamilyFamily

PR2

Professional

Reason

Regular > Regular Assignment

July 3 2025

Associate Reporting Officer

Organizational Setting and Work Relationships
Under the overall guidance of the Senior Communications or Donor Relations Officer the Associate Reporting Officer contributes to production editing and quality control of reports for his/her Area of Responsibility (AOR). By systematization and sharing of accurate and timely information the incumbent promotes the vision mission and strategic goals of UNHCR.

S/he establishes close contacts with all UNHCR sections in the AOR to gather and analyse information. S/he maintains effective professional relationships with a wide variety of donors operational and implementing partners UN agencies and other stakeholders to gather analyse and disseminate information about activities of UNHCR and its partners.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities in line with the regulatory framework of UNHCR which includes the UN Charter UN Staff Regulations and Rules UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition staff members are required to discharge their responsibilities in a manner consistent with the core functional cross-functional and managerial competencies and UNHCRs core values of professionalism integrity and respect for diversity.

Duties
- Keep abreast of all developments in the country operation/ bureau/ division or other entity to prepare appropriate briefings and reports.
- Draft regular daily weekly and monthly up-date for internal and external audience (including donors and media).
- Consolidate and analyse data on programme implementation achievements and indicators in all sectors under AoR in order to facilitate the preparation of periodic reports and activity-specific reports as may be required and ensure timeliness of such reports.
- Participate in annual reporting and planning process.
- Work closely with Information Management to ensure accurate and attractive data presentation including maps.
- Support the monitoring of UNHCRs partnerships and consolidate information about Partners activities.
- Assist in the preparation of briefing kits and presentations for missions and visitors.
- Assist in the preparation of reports for donors in compliance with specific donor requirements. Make efforts to enhance donor satisfaction by ensuring quality reporting on programmatic results to donor. Assist in providing visibility for donors contributions to UNHCR.
- Research/analyse interpret and also monitor and review information and data from regular and wide variety of sources for internal and external reporting.
- Prepare and distribute minutes of meetings.
- Provide technical support training and clarification on UNHCRs reporting policies and deadlines.
- May prepare press releases; conceptualize draft and edit stories for external communications products and support all aspects of its production including fact checking proofreading and quality control.
- Support UNHCR inter-agency coordination initiatives and leadership through provision of reporting and secretariat functions where relevant.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For P2/NOB - 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree

Field(s) of Education
Journalism; Public Administration; Communication;
International relations; Political Science; Law;
or other relevant field.

Certificates and/or Licenses
Not specified

Relevant Job Experience
Essential
Experience in conducting participating in and reporting on meetings and drafting reports. Experience in programme/project development planning implementation and/or monitoring.

Desirable
Experience in a field mission and at Headquarters / in the UN Common System and country context. Experience undertaking operational and analytical work in the field of international affairs international security humanitarian affairs development or journalism. Donor relations or liaison with media.

Functional Skills
PG-UNHCRs Programmes
IT-Computer Literacy
DM-Data collection methodologies
SO-Networking
CO-Strategic Communication
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively contribute towards a working environment where each person feels safe and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse harassment including sexual harassment sexism gender inequality discrimination and abuse of power.

As individuals and as managers all must be proactive in preventing and responding to inappropriate conduct support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening shortlisting and selection of candidates.

The RB MENA External Relations Unit works to ensure UNHCRs credibility in the region through the timely provision of information on the needs and situation of the people UNHCR serves to all relevant stakeholders and through leadership of the 3RP. The incumbent will contribute to drafting and oversight of a significant proportion of the regions internal and external reporting and inter-agency products.

To succeed in this position the incumbent must have excellent drafting skills as well as the capacity to develop key advocacy messages for external actors. Very strong organizational and planning skills are essential as well as analytical and critical thinking skills to assist in the preparation of high-quality outputs for internal and external dissemination. These include a broad range of reporting and inter-agency products tailored to different audiences. He/she should also have excellent presentation skills as well as familiarity with relevant software and the ability to summarize key reports data and information into user-friendly visual products to be disseminated externally.

The ideal candidate must have experience in inter-agency stakeholder management in humanitarian or development contexts including experience in facilitating inter-agency meetings and processes. Experience of working with the Refugee Coordination Model (RCM) is required or experience of IDP cluster coordination or UNSDCF processes. The incumbent should be able to work with minimum supervision and under pressure be able to multi-task and have great attention to detail.

The incumbent must have experience in inter-agency partnership management in humanitarian or development contexts including experience in facilitating inter-agency meetings and processes. Experience of working with the Refugee Coordination Model (RCM) is required or experience of IDP cluster coordination or UNSDCF processes.

The incumbent should be able to work with minimum supervision and under pressure be able to multi-task and have great attention to detail. The incumbent must demonstrate very strong interpersonal skills as extensive coordination with external stakeholders country operations as well as coordination and liaison within UNHCR will be required.

The role requires a high level of flexibility dedication and energy given the fluid and complex operational contexts. Experience in the MENA region would be an advantage.

The Associate Reporting Officer is expected to have an excellent command of English sound judgment and very strong and precise drafting and presentation skills as well as analytical and critical thinking skills to assist in the preparation of high-quality outputs and transform inputs from multiple sources into tailored content for internal and external dissemination. These include advocacy products such as briefing notes and talking points as well as a broad range of reporting and inter-agency products tailored to different audiences.
Experience in the MENA region/ Syria situation is highly desirable.

Operational context

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of Position:

The MENA Regional Bureau covers multiple operations as well as several large-scale and complex emergency situations. Within this context the Bureau sustains regular engagement with a variety of external stakeholders including governments embassies media academia UN agencies and other international organizations NGOs the private sector and persons of concern. The Bureau is also responsible for co-leading at the regional-level the interagency Regional Refugee and Resilience Plan (3RP) in response to the Syria crisis - a USD 4.6 billion appeal covering 4 countries and over 200 partners.

The External Relations team in the Bureau focuses on securing sustaining and increasing financial and political support for UNHCR and forcibly displaced and stateless people in the MENA region through direct engagement with external stakeholders support to country operations as well as support to a large number of high-level meetings missions and inter-agency processes related to the 3RP.

Under the overall supervision of the External Engagement Coordinator the External Relations team in the Bureau is comprised of one Senior External Relations Officer one External Relations Officer one Reporting Officer one Associate Reporting Officer and one Assistant Communications Officer.

Jordan has a total population of 9.4 million people. Amman houses 42% of Jordans population 4.008 million making it the populous city in the country. Amman is categorized as (A) duty station. Several International airlines operate daily flights from Amman (Queen Alia International Airport). The local currency is the Jordanian Dinar and the exchange rate is fixed and equivalent to ( 1 JOD0.71 USD) Money traders and good local banking system are available.

Jordan is visa free for UNLP holders; however appointed staff must obtain a residency permit. Residency permits and other local protocol remain a challenge due to governmental procedures subject to frequent changes. The process of obtaining residency in Jordan may vary depending on nationality of applicant type of contract offered and its length.

Staff members assigned to Amman are residing in private accommodation. Rent in Amman can vary depending on the size of the property itself number of bedrooms and the area of Amman in which it is located. Renting a 3-bedroom apartment can range fromUSD per month.

Food and other commodities are widely available in the local shops and markets.

Amman tends to have a Mediterranean climate; summers are mildly hot winter usually starts around the end of November and continues until mid-March there is occasional snowfall.

The medium for teaching in international schools is English however there are a few French language schools as well. There is a plethora of institutions for children of all ages from pre-school to high school as well universities.

The majority of international educational institutions are in Amman.

Amman is the home to many top-end hospitals and clinics. Due to Jordanian healthcares international appeal nearly all doctors and many support staff speak English. Healthcare here is also very accessible and affordable.

Additional Qualifications

Skills

CO-Strategic Communication DM-Data collection methodologies IT-Computer Literacy PG-UNHCRs Programmes SO-Networking

Education

Bachelor of Arts: Journalism Bachelor of Arts: Law

Certifications

Work Experience

Competencies

Accountability Analytical thinking Client & results orientation Commitment to continuous learning Communication Judgement & decision making Organizational awareness Planning & organizing Political awareness Teamwork & collaboration

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Bi-Annual 2025 Compendium - Part B

Additional Information

This position doesnt require a functional clearance