Procurement Specialist

Job Description

• Handles the purchasing process, in compliance with the set policies and procedures, to fulfill the purchase needs of all departments.
• Participates in setting the annual purchasing plan based on forecasted purchase needs of all departments and the approved budget.
• Receives the purchase requests from all departments and submits them to the Purchase Manager to attain the necessary approvals.
• Issues purchasing orders after attaining the necessary approvals and signatures.
• Evaluates the suppliers' offers, selects the most suitable offers and forwards his recommendations to the Purchase Manager for review and making purchasing decisions.
• Liaises with quality department to obtain the technical specifications of required items.
• Writes requests for proposals and raise them to the purchase Manager for review and approval.
• Launches and attends bids to attain the best financial and technical offers from the vendors/suppliers under the delegation of purchase Manager.
• Participates in negotiation and contracting processes with the suppliers/vendors and prepares additional documentations and forms.
• Arranges the formation of special purchasing committees to decide upon any special purchasing operations that exceeds the permissible limits.
• Ensures the delivery of the purchased goods according to the agreed upon technical specifications and quantities.
• Communicates with the Finance Department to follow up the timely payment to the vendors/suppliers according to the set contractual agreements.
• Liaises with the suppliers/vendors, and monitors and reports on their quality of service.
• Develops & maintains relationships with major vendors/suppliers to ensure smooth supply at all times.
• Sets and continuously updates a list of the current and potential vendors/suppliers.
• Suggests improvements to the purchasing policies & procedures and submit them to the Purchase Manager
• Identify suppliers of goods and services
• Negotiate terms with suppliers such as price, quality of goods, deadlines, expectations, etc.
• Liaise with suppliers and project managers regarding updates and details of goods
• Create purchase orders and tally these with supply requests and orders
• Analyze invoices to ensure accuracy of goods delivered
• Monitor inventory to ensure the flow of goods remains positive
• Work closely with the projects team to understand details of procurement requirements
• Responsible for facilities and report to the Facility Manager

Job Requirements

• 2-4 years of experience in the field of procurement
• Has a previous experience in Purchasing spare parts
• Computer literate.
• Good command of English language.
• University degree - Business Administration or equivalent.
• BS Degree in relevant major , preferably applied or fine arts
• Excellent user for MS Office , especially Excel
• Planning & Organizing Skills
• BS Degree in relevant major , preferably applied or fine arts
• follow up & learning on the fly
• Possesses strong negotiation skill