Office Manager

Job Description

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled reports
• Update and maintain office policies and procedures
• Order office supplies
• Maintain contact lists
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.
• Purchasing office supplies, equipment, and maintaining proper stock levels.
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports

Job Requirements

• Bachelor’s degree in a related field.
• 2+ years’ experience as an administrative assistant, or office admin.
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task