Office Manager

Job Description

• supporting the local Director in all of the office management duties
• Daily management for the office (welcoming guests, answering phone and visitors, and IT support)
• Acting as Personal Assistant to the office Director
• Coordinate, and manage conference room and meetings, travel arrangements, scheduling appointments, and maintaining calendars
• Ensuring the office space is organized, safe, and clean
• Printing, scanning, and posting documents and letters
• Taking meeting minutes when requested
• Manage office supply budget, order supplies, and report office expenses to the accountant and Financial Controller
• Acting as the key contact person towards outside suppliers, banks, etc.
• Tracking maintenance issues required system updates, and repair requests in the office
  Serves as designated HR rep for office to include coordinating interviews, potential hires paperwork, and orientation
• Organize culture-building activities such as; charity and after-work events
• Keeping a positive work atmosphere in the office
• Perform other duties as assigned

Job Requirements

• University degree graduate
• Must be excellent in written and spoken English
• At least 10 years of administrative
• Skilled in computer software, specifically MS Office
• Strong attention to detail in composing, typing, establishing priorities, and meeting deadlines
• The ability to multi-task and work well with limited supervision
• A dynamic professional with outstanding interpersonal and communication skills
• Committed to quality and able to handle confidential information with integrity and maturity