Net work specialist

About the position

The grants management unit (GMU) senior analyst will guarantee efficient management of the assigned portfolio of grants, effectively ensuring compliance with donor requirements, excellent donor stewardship, and timely and high-quality information management. the (GMU) senior analyst, will also deliver consistent and timely support to overseeing sub-grants awarded under her/his portfolio of grants, ensuring assessment of partners capacity and compliance of sub-granting contracts with prime donor requirement. The GMU Senior analyst will participate in working groups with the Global Team.

Requirements

Key Responsibilities

Grants Administration:

Provide support to the management and monitoring of projects portfolio assigned and ensure that the commitments of the Legal documents with the donors & partners are accomplished in the dates established.
Create effective timeframes to support provision of GMU services consistent with the Alliance needs and facilitate the process for donor contracts compliance. Facilitate the negotiation of contracts with donors for their subsequent execution taking into account the policies and procedures established by the organization.
Set up new grants in the systems and communicate grant opening to internal stakeholders so they are duly informed of compliance requirements and passport information of the grant.
Maintain an overview of reporting requirements (deadlines, templates, etc.) and communicate it regularly to relevant internal stakeholders

Qualifications and requirements:

Bachelor s Degree in International Development, International Relations, Economics, Business Administration, Law career or another similar field
Professional with specialization or equivalent, Masters Degree desirable
Previous experience working for international development and/or research organizations, NGOs or UN agencies; Minimum of 5 years progressively responsible experience in the administration and monitoring of grants (review and negotiation of grant contracts, donor reporting, monitoring of grant implementation, development or implementation of grant-related procedures, grants management training and facilitation)
Experience of project management, including understanding of project budgeting, budget management and financial issues
Proficiency in relevant software programs (Word, Excel), PowerPoint and other information management systems (grants databases, ERP systems, etc.)
Excellent organizational skills including the ability to manage multiple priorities, meet deadlines while still maintaining attention to detail and accuracy, and problem solve effectively, Proven track record of building collaborative relationships across and within internal teams, and with external stakeholders
Demonstrated to ability to work effectively as part of a team with people in a multi-cultural and multidisciplinary environment, including with external stakeholders, excellent interpersonal skills
Excellent organizational skills including the ability to manage multiple priorities, meet deadlines while still maintaining attention to detail and accuracy, and problem solve effectively
Excellent communication skills in English (oral and written)

Benefits

Ensure comprehensive information management and filing system, ensuring donor contractual documents, reports, and key correspondences are consistently and frequently filed in the Alliance system and other data bases

Liaise with donors on all grant-related issues, including submission of donor reports and requests for project variations

Work closely with the resource mobilization unit, finance, legal, researchers and other areas of the organization to ensure that contracts are executed on time

Support scientists in the overall management and monitoring of grants, sharing information about compliance requirements and reviewing adherence to them

Sub-grants administration:

Coordinate capacity assessment and due diligence review of prospective partners

Ensure Partners awareness of reporting requirements, research ethics and contractual compliance

Support the review of Sub-grant agreements connected to the assigned project portfolio to ensure compliance with prime donor s requirements

Track and collect cleared reports to be filed in the appropriate digital repositories

Provide ongoing support to internal stakeholders and partners throughout the Sub-grant lifecycle on administrative and compliance issues including contract modifications

Others

Development, maintenance, and updates to the Grant Management Unit manuals, tools, templates, policies, SOPs, and guidance documents

Proactively proposes strategies or procedural changes required for the Alliance to stay compliant with changing donor regulations or requirements

Participate in project review meetings and provide input from Grant Management Unit

Writing skills to produce clear and concise reports

Applications

This is a national recruited position placed at a BG07, on a scale of 14 levels, with level 14 being the highest.

Applicants are invited to send a cover letter illustrating their suitability for the above position against the qualifications, competencies, skills together with a detailed curriculum vitae in English, including names and addresses of three referees knowledgeable about the candidate s professional qualifications and work experience. All correspondence should be addressed to the Human Resources Office, at () and should clearly indicate Application: Grants Management Unit Senior Analyst .

Closing date for applications: February 17th, 2023

We invite you to learn more about us at: Careers | Alliance Bioversity International - CIAT (alliancebioversityciat.org)

Key Responsibilities Grants Administration: Provide support to the management and monitoring of projects portfolio assigned and ensure that the commitments of the Legal documents with the donors & partners are accomplished in the dates established. Create effective timeframes to support provision of GMU services consistent with the Alliance needs and facilitate the process for donor contracts compliance. Facilitate the negotiation of contracts with donors for their subsequent execution taking into account the policies and procedures established by the organization. Set up new grants in the systems and communicate grant opening to internal stakeholders so they are duly informed of compliance requirements and passport information of the grant. Maintain an overview of reporting requirements (deadlines, templates, etc.) and communicate it regularly to relevant internal stakeholders Qualifications and requirements: Bachelor s Degree in International Development, International Relations, Economics, Business Administration, Law career or another similar field Professional with specialization or equivalent, Master's Degree desirable Previous experience working for international development and/or research organizations, NGOs or UN agencies; Minimum of 5 years progressively responsible experience in the administration and monitoring of grants (review and negotiation of grant contracts, donor reporting, monitoring of grant implementation, development or implementation of grant-related procedures, grants management training and facilitation) Experience of project management, including understanding of project budgeting, budget management and financial issues Proficiency in relevant software programs (Word, Excel), PowerPoint and other information management systems (grants databases, ERP systems, etc.) Excellent organizational skills including the ability to manage multiple priorities, meet deadlines while still maintaining attention to detail and accuracy, and problem solve effectively, Proven track record of building collaborative relationships across and within internal teams, and with external stakeholders Demonstrated to ability to work effectively as part of a team with people in a multi-cultural and multidisciplinary environment, including with external stakeholders, excellent interpersonal skills Excellent organizational skills including the ability to manage multiple priorities, meet deadlines while still maintaining attention to detail and accuracy, and problem solve effectively Excellent communication skills in English (oral and written)