Intern Admin
Intern Admin
Posted on :
21-01-2024
Employer Active
1 Vacancy
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Job Description
Req ID : 2466649
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About the job
Job Description
We are looking for an Administrative Assistant Intern to join our operations in Amman for a period of 3 months that can be extended to 6 months.
The Role
The Admin Intern will play a crucial role in supporting various administrative functions, including visa assistance, inventory management, bill handling, office maintenance follow-ups, coordination with finance department, and various tasks contributing to the efficient operation of the office.
Responsibilities - Assist in visa process for traveling employees at Amman’s office.
- Handle inventory including stationery and groceries for the office.
- Receive all the bills and provide them to the driver.
- Follow up with finance team to make sure the cleaning services from our cleaning vendor is covered each month.
- Order SIM cards for new joiners.
- Support in transmitting information regarding the assigned project candidate to the relevant departments.
- Handle fixed terms contract renewals with the legal team.
- Order new laptops when needed.
- Asist with ordering gifts for clients during special occasions.
- Arrange airport pickups and drop offs with the driver.
- Book places or restaurants for team building activities.
- Reach out to the concierge if any issue arises including water issues, electricity, or parking.
- Greet visitors and escort them to the concerned parties.
- Book meeting rooms for client meetings and organize food and beverage.
- Arrange the office setup for visits from external parties.
- Asist with corporate gifts.
- Prepare employee phone deduction invoices.
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Qualifications
- Bachelor’s degree from an accredited college or university or equivalent
- Strong written and verbal communication skills
- Proficiency in Microsoft office software (Word, Excel)
- Attention to detail in tasks such as data entry, record-keeping, and document preparation.
- Excellent interpersonal skills for interacting with colleagues, clients, and visitors.
- Proactive attitude and willingness to take on responsibilities beyond assigned tasks.
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Employment Type
Full Time
Department / Functional Area
Key Skills
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