Front Desk Coordinator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Job Alert
You will be updated with latest job alerts via email
Job Description
-
About the job
L‑Acoustics is the world leader in premium professional sound systems for live events. From world-class artists on tour, to major music festivals in every genre, to opening and closing ceremonies of planetary sporting events, we are the trusted choice of event professionals who require extreme reliability and fidelity show after show. Designed & manufactured in Europe, available in 80 countries globally, L Acoustics employs over 600 people worldwide with 20% of team resources devoted to R&D and application. Our products are designed and manufactured according to the highest professional standards which we, as an industry leader, continue to define and elevate.
In recognition of creating innovative professional sound technology, L-Acoustics was named as one of Fast Company’s Most Innovative Companies of 2020.
As an Office & Guest Ambassador, based in our Westlake Village (CA) office, you will be a key stakeholder in building and maintaining long-lasting relationships with our external partners and clients, as well as a trusted collaborative co-worker in the office environment.
1. Reception:
- Receive guests, answer/transfer incoming calls
- Create Welcome signs
- Mail, package distribution, shipping
- Ensure lobby area, conference rooms and demo/green rooms in order
- Point of contact for building maintenance issues and requests
- Point of contact for building management and other tenants
- Coordination of car service pick-up requests (Uber, Lyft, car and driver, limo)
- Coordination and execution of holiday seasonal decorations
- Executive s’ office support; special requests, furniture, gifts, etc.
- Employee welfare; coordinating gifts, cards, requests, questions, information
-
2. Ordering:
- Kitchen supplies, office supplies, restocking supplies, supply runs (Staples, Target, Gelsons.)
- Tradeshow supply orders, packing and shipping materials
-
3. Events, Trainings, Parties:
- All in-house event support (setting up, ordering, cleaning, hosting, breaking down, etc.)
- Coordinate, host and organize in-office lunches for staff (team lunches, birthday celebrations supplying cakes/cards/decorations and holiday celebrations, employee farewell parties
- Executive coffee runs
- Organize and host trainings providing breakfast, lunch and snacks throughout the day
- LAUS event support/lead when the Coordinator is out of town, SWAG
- Demo hosting support (set up room, set up food and drinks, lunches, acquire and distribute SWAG
-
4. Travel coordination back-up:
What you’ll need to be successful:
- Organization and planning skills
- Great customer relations skills
- Vendor negotiation skills
- Team Player / collaboration skills
- Flexible work hour schedule and ability to travel
- Proficient with Office suite / Sharepoint
- Bonus: proficient with CRM tools
-
Employment Type
Full Time
