Executive Secretary

Valid for those living in Malta.
Available for flexible working hours
Position Type: Fulltime

Tasks

1. Administrative Support: Provide highlevel administrative support to executives by managing schedules organizing meetings handling correspondence and maintaining files and records.
2. Communication Skills: Excellent verbal and written communication skills in English and either Russian or Ukrainian with the ability to effectively communicate with internal and external stakeholders.
3. Organization: Exceptional organizational skills with the ability to prioritize tasks manage multiple projects simultaneously and ensure deadlines are met.
4. Technology Proficiency: Proficiency in office software such as MS Office (Word Excel PowerPoint Outlook) as well as the ability to adapt to other office tools as required.
5. Confidentiality: Maintain strict confidentiality and handle sensitive information with discretion and professionalism.
6. ProblemSolving: Ability to anticipate and address issues proactively solve problems efficiently and make decisions independently when necessary.
7. Flexibility: Ability to adapt to changing priorities and work well under pressure in a fastpaced environment.
8. Teamwork: Collaborate effectively with other members of the administrative team and support colleagues when needed.
9. Experience: Minimum of 2 years of experience in a similar administrative role preferably supporting executives or senior management.
10. Professionalism: Present a professional demeanor and appearance acting as a representative of the company at all times.

Requirements

Excellent communication skills: Ability to effectively communicate in English Russian and/or Ukrainian both verbally and in writing.