Executive Assistant I

Executive Assistant Responsibilities:

• Preparing financial statements reports memos invoices letters and other documents.
• Answering phones and routing calls to the correct person or taking messages.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records documents and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors committees and executives.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with executives.
• Using various software including word processing spreadsheets databases and presentation software.
• Reading and analyzing incoming memos submissions and distributing them as needed.
• Making travel arrangements for executives.
• Performing office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant.
• Opening sorting and distributing incoming faxes emails and other correspondence.
• Provide general administrative support.

Executive Assistant Requirements:

• Proven experience as an executive assistant or other relevant administrative support experience.
• Indepth understanding of entire MS Office suite.
• High school diploma.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fastpaced quickly changing environment.
• A proactive approach to problemsolving with strong decisionmaking skills.
• Professional level verbal and written communications skills.

• Remote work environment
• Health benefits paid for employee
• Flexible Paid Time Off Policy
• 11 company holidays per year
• Paid parental leave
• 401K with matching contributions
• Learning and development allowance
• A diverse inclusive and fun team!

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