Executive Administrative Assistant

JWR Employment Specialists are delighted to be recruiting an Office Administrator. This role will be based in Mayo.

This is an excellent opportunity for an organised, driven individual to undertake a varied and interesting administrative role. You ll be provided with all the support and guidance you need to thrive in your role, learning a host of transferable skills as you expand upon your existing personable approach.

Our client offers career development opportunities and work-life balance. This organisation provides neat, tidy, high tech & modern office space and the role offers the opportunity to work closely with the MD to further develop your skill within the industry.

Key Responsibilities:

• Manage visitors coming to the office, help with meeting organisation (face-to-face and remote, manage schedules, accommodation and travel
  
• Act as the person of contact for office management (external vendors, IT equipment, service providers, mails, etc.)
  
• Help the HR department and managers with on boarding activities (share the relevant information, welcome the newcomer, order relevant materials, help on IT set-up, etc.)
  
• Producing, editing and formatting high-quality documents often including complex documents such as contracts, tenders, etc
  
• Managing emails, calendars and filing
  
• Diary and travel management
  
• Purchasing duties
  
• Operational support to different departments
  
• Project support for the on-boarding of Subcontractors and Staff
  
• General administration & ad hoc projects
  

Requirements

What you ll need to succeed:
To be successful in this role, it is essential for you to meet the following criteria:

• Fast learner, with a hunger to up skill
  
• Flexibility is a key requirement for this role
  
• Computer literacy including MS Office
  
• A willingness to learn
  
• Self-motivated and autonomous
  
• Work well under pressure
  
• Possess excellent problem-solving skills
  
• Demonstrate excellent verbal, written and strong communication skills.