Event Coordinator Dallas TX - Onsite

Job Title: Event Coordinator

Contract: Long term

Location: Dallas TX Onsite

Someone who is willing to travel and expenses will be covered

The Event Coordinator plays a crucial role in the planning organization and execution of various events ensuring they run smoothly and successfully. This position requires a blend of creativity attention to detail strong organizational skills and excellent communication abilities to coordinate all aspects of events from conception to completion.

Responsibilities:

Event Planning:

• Collaborate with clients or internal stakeholders to understand event requirements objectives and budget constraints.
• Develop event concepts themes and timelines in alignment with client expectations.
• Research and secure event venues vendors and suppliers.
• Coordinate logistics including catering transportation accommodations audiovisual equipment and other event necessities.
• Ensure compliance with legal health and safety regulations for events.

Budget Management:

• Develop and manage event budgets tracking expenses and ensuring adherence to financial guidelines.
• Negotiate contracts with vendors and suppliers to secure favourable pricing and terms.
• Provide regular budget updates to stakeholders and identify costsaving opportunities where possible.

Coordination and Execution:

• Oversee all aspects of event setup including d cor seating arrangements and signage.
• Coordinate with vendors staff and volunteers to ensure timely delivery of services and smooth event operations.
• Manage onsite logistics during events troubleshooting issues as they arise.
• Act as the main point of contact for clients vendors and attendees addressing inquiries and concerns promptly and professionally.

Marketing and Promotion:

• Assist in developing marketing materials such as invitations flyers and social media posts to promote events.
• Collaborate with marketing teams to leverage various channels for event promotion and audience engagement.
• Monitor RSVPs and registrations tracking attendance and managing guest lists.

PostEvent Evaluation:

• Conduct postevent evaluations to assess the success of events and identify areas for improvement.
• Gather feedback from clients attendees and stakeholders to inform future event planning.
• Prepare postevent reports summarizing key metrics successes challenges and recommendations.

Qualifications:

• Bachelors degree in Event Management Hospitality Marketing or related field preferred.
• Proven experience in event planning and coordination with a strong portfolio of successful events.
• Excellent organizational and time management skills with the ability to multitask and prioritize effectively.
• Strong interpersonal and communication abilities both written and verbal.
• Creative thinker with the ability to develop innovative event concepts and solutions.
• Proficiency in event management software and Microsoft Office suite.
• Ability to work flexible hours including evenings and weekends as required by event schedules.
• Detailoriented with a keen eye for design and aesthetics.
• Problemsolving skills and ability to remain calm under pressure.
• Knowledge of current industry trends and best practices in event planning and management