Business Support Specialist

HR related announcements (new joiners/ appointments/ leavers/ Leadership Development trainings/Holiday Announcements)

Onboarding & induction

Manage the Onboarding of new hires.

• Design and conduct monthly new hire’s induction sessions.
• Organize Office tour for new hires.
• Introduce New Hires to Local Policies
• Introduce New Hires to J&J Systems
• Introduce New Hires to book of Janssen.
  

Contingent Worker Engagement

Design and implement simplified process for engaging with Outsourcing appointed agencies.

• Manage and support manager through the process from hire to exit
• Follow up on PO and payments for timely payments
• Make sure of process compliance, engage with HRS/ agency and manager for step by step guidance
• Periodic review/notification for renewals and terminations/contract expiry
• Ensure and monitor compliance of the vendor and the hired contingent worker with the authorities and with JNJ policies and procedures.
• Manage and conduct monthly payroll.
  

Support and Administer Health and Safety programs

• Support Safe Fleet & EHS&S communications and programs.
• Submit SAFE Fleet & EHS&S quarterly reports in Curve system - sending out communication to all employees, trainings to new joiners; liaise with relevant stakeholders in Egypt & HRS for reporting.
  

Vendor Engagement and Payments Efficiency

• Manage E2E PO process and ensure timely payment for suppliers and accurate cost allocations for the Legal Entities; Drive efficiencies with suppliers and approved vendor list
• Ensure suppliers have full understanding of JNJ platforms and optimize payment timelines and better services
  

HR Support

• Serve on project teams related to HR Strategic Projects, including but not limited to: JENA2POLLO, Employee Engagement, Learning and Development.
• Support Total Reward team with manuscripts, policy translations production and group insurance policies payments and annual renewals.
• Liaise between Employees, FYB, AON team and Total rewards on matters related to medical insurance incase of employee escalation.
• Support BUHR with HR-related events.
• Support ER/LR team with local investigations and involuntary termination when required.
• Assist in the logistics of Leadership and employee trainings.
• Aid employees regarding HR-related inquiries, resolving concerns or issues promptly and professionally.