Administrative Specialist

About This Role:

BYD operates a vibrant company canteen that serves as a central gathering place for employees to enjoy delicious meals and foster connections. We prioritize providing excellent food and service to enhance the overall workplace experience. As the Administrative Specialist for our canteen youll play a crucial role in ensuring smooth operations by managing administrative tasks and supporting the canteen manager and staff.

Position Summary: The Administrative Specialist for the company canteen will be responsible for handling various administrative duties to support the efficient functioning of the canteen. This role involves tasks such as recordkeeping inventory management scheduling and providing excellent customer service to employees.

Key responsibilities:

1.RecordKeeping and Documentation:

• Maintain accurate records of inventory including food supplies equipment and utensils.

• Record daily sales transactions and reconcile cash registers at the end of each shift.
• Keep track of employee meal allowances or discounts and update records accordingly.

2.Inventory Management:

• Assist with inventory control by monitoring stock levels and initiating purchase orders as needed.
• Receive and inspect deliveries to ensure accuracy and quality.
• Work closely with the canteen manager to optimize inventory turnover and minimize waste.3.Scheduling and Timekeeping:

3.Scheduling and Timekeeping:

• Coordinate employee schedules taking into account staffing requirements and individual availability.
• Track employee hours worked and managed timekeeping systems accurately.
• Assist with the coordination of break times and shift rotations to maintain smooth operations

4.Customer Service Support:

• Serve as a point of contact for employees addressing inquiries feedback and concerns in a professional manner.
• Assist with meal orders payments and special requests ensuring a positive customer experience.
• Collaborate with the canteen manager to implement customer service initiatives and quality improvement measures.
  

5.Administrative Support:

• Assist with administrative tasks such as filing data entry and correspondence.
• Prepare reports on sales inventory and other relevant metrics as needed.
• Support the canteen manager in coordinating special events or promotions.
  

Qualifications:

• Previous experience in an administrative or support role preferably in a food service or hospitality environment.
• Strong organizational skills with the ability to prioritize tasks and manage time effectively.
• Excellent attention to detail and accuracy in recordkeeping.
• Proficiency in using computer software such as Microsoft Office (Word Excel Outlook).
• Strong communication skills both written and verbal.
• Ability to work collaboratively as part of a team in a fastpaced environment.
• Experience in food service management preferably in a canteen or cafeteria setting is a plus. Certification in food safety or culinary arts is a plus.
• Fluent in English & Chinese Dutch is a plus.
  

We offer:

• Job in a fastgrowing company and industry which represents sustainable technology.
• Performance and experience based competitive remuneration commuting allowance.
• Team building events and employee learning opportunities.
  

Our Purpose is to build a zeroemission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team