Admin Assistant
Admin Assistant
Posted on :
09-10-2022
Employer Active
1 Vacancy
The job posting is outdated and position may be filled
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Job Description
Req ID : 1625394
- Operate switchboard and direct potential clients to relevant departments and take notes if needed.
- Track phone call bills and ensure that all personal calls are reimbursed by employees as well as records are submitted to the Finance Department in a timely manner.
- Responsible for coordinating meeting room bookings and assist in arranging meetings with donors, non-governmental organizations, trainings and government officials for IMC’s employees and visitors when requested and insure preparedness of meeting room as needed,
- Download e-mails sent to IMC Office e-mail address and submit them to the appropriate department or employee as well as receive and deliver personal mail to employees.
- Record, file and track all outgoing and incoming correspondence and hand in copies to the appropriate department or employee on a daily basis.
- Organize pouch delivers to Headquarters/Field Offices as well as keep track of records.
- Assist in translating documents from Arabic to English and vice versa.
- Assist Administrative Manager and Administrative Officer in overseeing maintenance and cleanliness of IMC Jordan offices.
- Assist in preparing, proofreading and editing correspondence, spreadsheets and reports as requested.
- Assist in providing appropriate workstations and necessary stationery to visiting employees and guests.
- Assist in organizing the office layout and in maintaining supplies of stationery and equipment.
- Arrange social activities for the office.
Employment Type
Full Time
Company Industry
Department / Functional Area
Key Skills
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