Administrative Coordinator

At Headlands Research we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018 our rapidly growing company currently operates 20 sites across the US and Canada with plans for further expansion.

GENERAL DESCRIPTION

Okanagan Clinical Trials isseekingafulltimeAdministration Coordinatorin Kelowna applicantswill have a positive attitude a desire to work as efficiently as possible and excellent communication Coordinator you will providegeneral administrative and clerical supportasrequiredas well asassist inaccounting functions such aspettycashmaintenance andaccounts payable.

KEY RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:

• Greetclients

• Ensure office ispresentable

• Answer screen and forward incomingcalls

• Manage patientdatabase

• Perform client reminder calls follow-up calls and scheduling asrequired

• Ensuring all Accounts Payable invoices are entereddaily

• Manage occasional accounts receivableinvoice

• Process stipends and generate cheque runs anddistribution

• Perform officeerrands

• Update socialmedia

• Request and reconcile monthly statements from selectvendors

• Review documents for accuracy andcompletenessandworking onspreadsheets

• Provide support to the controller and management and perform other duties asassigned

• Maintain historical records by scanninguploadingand filingdocuments

• Meeting Minutes / Agenda

• Ordering supplies as required
  

EDUCATION EXPERIENCE AND SKILLS REQUIRED:

• Minimum of2yearsexperiencein accounts payable/ receivableispreferred

• Number and dataaccuracy

• Attention to detail andsuperborganizationalskills

• Interpersonal andtimemanagement skillsand ability toprioritize

• Proficient inExcel Word and Outlook

• Excellent at relationshipbuilding

• Excellentverbal and written communication skills

• Ability to work well under limited supervision
  

WHO WE ARE:

Okanagan Clinical Trials is a Headlands Research site. Our clinic specializes in the execution of research studies that hope to advance treatments for many indications including Alzheimers disease migraine COPD stress urinary incontinence celiac disease diabetes and more.

Job Status:Full Time / 40 hours per week

Salary:$52000 - $54000 (Depending on experience)

Employee benefits:Benefits are availableafter 3-month probationaryperiod.

Work Schedule:Monday to Friday 8am 4:30pm

We thank all applicants for their interest;however only those selected for an interview will be contacted.