Contract Administrator Forwarding

The purpose of this role is to reconcile and capture loads onto Agris System for invoicing to clients and payments to transport vendors.

REQUIRED MINIMUM EDUCATION/TRAINING

• Grade 12

REQUIRED MINIMUM WORK EXPERIENCE

• 2 - 5 years contract administration experience in the agricultural environment.

KEY PERFORMANCE AREAS

• Monitor contract delivery movements using the Daily Open Orders Report and Ticket Report.
• Manually capture tonnages ordered/delivered to non-AFGRI silos i.e 3rd Party transactions.
• Reconcile all deliveries between loading and off-loading locations capture destination tonnages and match loads in shipment to facilitate accurate and timely invoicing.
• Capture tonnages on contracts delivered on a Direct Delivery basis and match purchases and sales.
• Report anomalies deviations and non-deliveries on contracts.
• Report any stock (tonnage and grade) differences and initiate claims from either the Transporter or Silo operator.
• Balance and close off Sales contracts in Agris and reconcile and close-off IC contracts.
• Extend contract delivery end dates at month end where applicable.
• Follow up and resolve any queries on loads invoiced (turnaround 2 working days) and assist the Admin Assistants to resolve transport queries.
• Provide necessary documentation to the manager when clients are handed over for non-payment
• Monitor AGRIS system integrations.
• Liaise with Trader & Logistics operator to plan upcoming monthly and/or Adhoc deliveries.
• Prepare Agris contract via Deal Sheet for IC contracts in time for the delivery date and issue instruction/order on time for Logistics Operator to execute on time.
• Ensure all loads are timeously captured to ensure that the Admin Assistants process transport tickets/vouchers to SAP for payment within terms.
• Maintain accurate transport Shipper ID and freight rates in Agris to minimize queries and stoppages.

TECHNICAL KNOWLEDGE/ COMPETENCIES

• Computer literacy (MS Office).
• Knowledge of the agricultural grain sector.
• Understanding of AGRIS system will be advantageous.
• Verbal and written communication skills.

BEHAVIOURAL COMPETENCIES

• Accuracy and attention to detail (this is a highly critical and needed strength).
• Ability to learn flexible and on-the-job training.
• Stress management managing emotions in a high-stress environment.
• Accountability.
• Assertive.
• Result orientated drive the solution until a task is completed or finalised.
• Teamwork.

Closing Date: 29 May 2026

Please note that correspondence will be limited to shortlisted candidates only. Applicants who have not heard from us within 30 days of the closing date may assume that their applications have been unsuccessful and are hereby thanked for their interest.

The filling of this position will be aligned with AFGRIs Employment Equity Policy.

Applicants are informed that in order to be considered for any application for employment we will have to process their personal information. A law known as the Protection of Personal Information Act 4 of 2013 (POPIA) provides that when one processes anothers personal information such collection retention dissemination and use of that persons personal information must be done in a lawful and transparent manner.

In order to give effect to this right we are under a duty to provide you with a number of details pertaining to the processing of your personal information. These details are housed under the HR Processing Notice which can be accessed and viewed on the AFGRI Group website HR Processing Notice we request that you kindly download and read.