Distribution Royalty Allocation Administrator (Royalty Operations)

Were Hiring!Distribution Royalty Allocation AdministratorToronto TYPE: Permanent Full-TimeHIRING RANGE: $52080 - $65100PAYBAND LEVEL: 103REASON FOR HIRING: ReplacementWORK MODEL: HybridLANGUAGE: English French is an assetWHO WE ARESOCAN is a not-for-profit copyright collective dedicated to ensuring music creators and publishers receive what they have rightfully earned for the use of their work. SOCAN supports and represents nearly 200000 songwriters composers and music publishers. Through licensing global royalty collection and advocacy we help creators to keep making the music that entertains moves and inspires usOUR COMMITMENT TO DIVERSITY EQUITY INCLUSION AND ANTI-RACISM SOCAN thrives with a variety of viewpoints identities and backgrounds and we are committed to anti-racism. Everyone is welcome to apply for our wide range of roles regardless of gender identity gender expression ethnicity race age culture sexual orientation religious belief or physical ability. Learn more about SOCANs commitment to Inclusion & WORK WITH USMake a difference by supporting and collaborating with a vibrant and creative communityEnjoy many options for workplace flexibility and work-life balanceGet involved in the rapidly changing creative spaceAdvocate for and empower the creative communityTogether well help music creators earn more income and make a livingWHAT WE OFFER35-hour workweek schedule(possible flexible work options i.e. 4-day work week (position based)Twelve paid sick days annually (including five personal days)Access to SOCAN fitness facilityAnnual Performance Incentive bonus (dependent on a personal and company performance)Defined contribution Pension PlanComprehensive health and dental benefitsprogramInclusive and collaborative working environmentABOUT THE ROLEThe Distribution Royalty Allocation Administrator is responsible for analyzing allocation of foreign royalties to members and any necessary corrections to ensure accuracy of payment. This can also include analyzing held funds and returned royalties and determining the course of action for dealing with them. This will require frequent communication and collaboration with other stakeholders within SOCAN (Legal Membership Finance) as well as external stakeholders such as foreign societies. They will also be required to identify process improvements and opportunities for efficiencies and provide expertise on multiple initiatives that relate to the exchange of royalties. WHAT YOULL DO / KEY RESPONSIBILITIESManage held funds process Management of royalties owing related to foreign debit/credit pending Research document reconcile financials and prepare adjustment paperwork to rectify distribution errors Determine priority for resolving outstanding issues/backlog Verification of flagging anomaly results and updating or correcting incorrect usage matches or no matches Corrections that can include updates to record types share splits and allocation of income to members for payment Handling Membership Returns Corrections or any other requests from Membership to maximize foreign income to members and accuracy of payment Maintaining the Watch-For List and ensuring associated items have been reviewed and corrections completed Tracking incoming foreign payments and foreign performance data including the reconciliation of debits credits foreign domestic returns and Pay Directs Actively monitoring timelines for receipt of files and payments for all Foreign Society Distributions quarterly to avoid delays in processing and meeting SLAs based on Tiers1 2 and 3Reconciliation of Invoices to Foreign Society Distributions and Files Daily Foreign Distribution file retrieval from Foreign PROs via SOCANs FTP site or Foreign FTP sites Identify and document possible improvements to business procedures and related processes associated with royalties owing activities Establish and update Policies and Procedures relative to the processing of the relevant accounts (and ensure adherence to policy by Distribution staff) Regularly communicate and liaise with Foreign Societies and internal stakeholders such as Finance to ensure processes and activities are running smoothly and meeting timelines as necessary Update repertoire/agreements as requiredAct as subject matter expert in relation to returned royalties activities (including CISAC-related initiatives) Provide guidance with the handling of Foreign Suspense processes Manage activities related to the handling of Canadian Members Conflict Reversionary Rights/Litigation/Foreign Domestic Returns Other duties as required WHAT YOU WILL BRING / QUALIFICATIONS & EXPERIENCEHigh school diploma or equivalentExcellent communication skillsComputer literacy required: Advanced knowledge of Microsoft Office Suite (Word/Excel) Excellent financial skills Excellent research skills and problem-solving skills Knowledge of existing SOCAN workflow Knowledge of repertoire copyright and share splits is an assetStrong time management skills to meet deadlines and ability to multi-task Detail oriented Strong problem solver Analytical Self-starter Results-oriented Thorough Efficient Proactive ACCESSIBILITY & ACCOMMODATIONSOCAN is committed to providing an inclusive workplace environment that meets the accessibility needs of employees with disabilities. Should you require accommodations please contact us directly at and we will make the necessary accommodations. Applications submitted to this email address will not be EMPLOYMENT OPPORTUNITYSOCAN is an Equal Opportunity Employer. Hiring and other employment decisions at SOCAN are made without regard to race colour religion sex ancestry national origin ethnic origin age disability citizenship veteran status sexual orientation record of offences marital status family status or any other characteristic protected by federal provincial or local law regulation or you dont see yourself fully reflected in every job requirement listed on the posting above we still encourage you to reach out and apply. Research has shown underrepresented groups often only apply when they feel 100% qualified. We are committed to creating a more equitable inclusive and diverse company and we strongly encourage applicants of all genders ages ethnicities cultures abilities sexual orientations and life experiences to applyHOW TO APPLYIf youre interested in joining us wed love to hear from you: you for your interest in our company; we will be in touch with those candidates we wish to learn more about SOCAN go to . You can also follow us on LinkedIn Twitter Instagram and Facebook (@SOCANmusic/@SOCANmusique).