Billing Coordinator

Billing Coordinator

About the Role:

We are seeking an experienced and detail-oriented Billing Specialist to join a fast-paced professional services environment. This role is ideal for someone who thrives in a high-volume billing setting enjoys working collaboratively with legal professionals and clients and takes pride in delivering accurate and timely billing support.

The successful candidate will play a key role in managing complex billing processes maintaining strong client relationships and ensuring compliance with client billing guidelines and internal policies.

Key Responsibilities:

• Prepare review and edit client invoices in accordance with internal policies and client-specific billing guidelines.
• Manage and process electronic billing submissions through various E-billing platforms.
• Review billing data to ensure accuracy of billable hours expenses rates and supporting documentation.
• Coordinate with attorneys paralegals and administrative teams to resolve billing discrepancies and inquiries.
• Respond professionally and promptly to client billing and payment-related queries.
• Process write-offs and billing adjustments in line with internal procedures.

• Handle complex billing requirements including:
• Split-party billing
• Multiple discounts by matter
• Electronic invoice preparation and submission
• Manage a high volume of monthly billing while maintaining exceptional accuracy and attention to detail.
• Create and modify customized billing formats based on client requirements.
• Assist in preparing monthly and quarterly billing reports for management review.
• Ensure all billing activities are completed within required deadlines and service standards.

Skills & Experience Required:

• Minimum 3 years of hands-on billing experience within a law firm
• Experience working with Elite 3E Aderant or similar accounting/billing software.
• Strong understanding of E-billing procedures and client billing guidelines.
• Proficiency in Microsoft Office Suite particularly Excel and Outlook.
• Excellent organizational and time-management skills with the ability to prioritize effectively.
• Strong analytical mindset with exceptional attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced deadline- driven environment
• Strong communication and interpersonal skills with the ability to work effectively across teams and with clients.
• Self- motivated proactive and capable of working independently with minimal supervision.
• Flexible and adaptable to changing priorities and occasional extended working hours when required.

Why Join Us:

• Opportunity to work in a dynamic and collaborative professional environment.
• Exposure to complex and high-level billing operations within the legal industry.
• A role that offers both responsibility and growth opportunities.
• Supportive leadership and team-oriented culture.
• Opportunity to enhance expertise in E-billing systems and legal finance operations.
• Fast-paced environment that values accuracy initiative and professional development.
• Competitive compensation and long-term career progression opportunities for high-performing professionals.