Project Coordinator

Project Coordinator

Notes:

Duration: 6 Months

Location & Work Days: Boston (Pru) Hybrid (on-site 3 days/week)

We are looking for someone early in their career. Someone willing to grow and expand their career. (Max: 3-4 years of experience).

The team will consider Temp to Perm potentially for the right candidate.

Job Description:

Your Day to Day Administrative & Organization Support:

• Manage senior leaders individual calendars and team event/meeting calendars for the Enterprise Technology division including proactively managing potential conflicts and coordinating logistics.
• Schedule and arrange associated logistics for meetings and events like workshops lunch & learns etc.
• Arrange travel file expense reports and ensure compliance with company systems processes and policies.
• Proactively maintain inventory and order office and event supplies to ensure availability and readiness.
• Optimize communications by maintaining distribution lists

Project & Performance Support:

• Ensure and help coordinate timely company-wide administrative efforts including compliance training goal setting performance check-ins business continuity planning etc.
• Develop and maintain dashboards scorecards and reports that help track individual team and project success metrics in partnership with program and project managers.
• Research experiment and help the team adopt new and innovative workforce productivity tools such as virtual conferencing virtual collaboration virtual tours GenAI etc.
• Create organize and maintain a Teams/file management and file sharing system structure and process for the collection storage and access of presentations files spreadsheets and media for all projects.

Engagement & Culture Building:

• Help plan agendas conduct surveys coordinate meetings and facilitate culture-building initiatives.
• Plan and organize periodic volunteer and community engagement opportunities and activities for the team.
• Support team events such as the summer outing and annual awards ceremony.
• Assist in planning scheduling and co-facilitating education programs for the Enterprise Technology.
• Support and coordinate job posting recruiting interviewing hiring and onboarding of new associates.

Were Looking for:

• Bachelors degree preferred.
• Minimum of 2 years of administrative or business support experience.
• Proficiency and/or ability to quickly ramp up in: Productivity tools (MS Outlook Word Excel PowerPoint etc.) Conferencing systems (eg. MS Teams Zoom etc.);
• Collaboration capabilities (e.g. Mural/Miro/Figma etc.); Project tools (e.g. MS Project Kanban Jira etc.); People & Travel systems (e.g. WorkDay Concur etc.)
• Strong organizational and time management skills with the ability to balance multiple priorities.
• High level of responsiveness and ability to build trusted relationships with colleagues and stakeholders.
• Professionalism tact and strong interpersonal skills to navigate matrixed organizational structures.
• Ability to problem-solve in real-time and work effectively under pressure.
• Initiative and ability to work independently with minimal supervision.
• Attention to detail and a high degree of accuracy in all tasks.
• Excellent written and verbal communication skills.

What You Bring:

• A proactive mindset with a passion for innovation and problem-solving.
• Strong collaboration skills and ability to engage with cross-functional teams.
• Experience supporting executives and teams and managing complex projects.
• Strong written communication skills including content creation and report development.

What Youll Gain:

• The opportunity to work in a fast-paced team that lives and breathes understanding the big picture and the tiniest details of what matters to our members and what they really need from us.
• Hands-on experience with emerging workforce productivity tools.
• A collaborative and supportive team culture that fosters professional growth.
• Exposure to leading member engagement initiatives that are shaping the future of health care and what a great health plan can look like.

Requirements added by the job poster

Bachelors Degree

Commute to this jobs location

Working in an onsite setting

Authorized to work in the United States

No need for visa sponsorship