Administrative Business Operations

Exa is building a search engine for the AI era. Our Search API currently powers Agents Fortune 500s and AI labs as we transform an industry that hasnt been disrupted since the 90s. Were a largely SF-based team of 100 from Harvard MIT Meta Google Research ex-founders & dropouts alike.

We recently raised an $85M Series B from Benchmark and we are rapidly building the most intelligent search engine in history. Were high agency low-ego and united by the feeling that this is one of the last problems worth getting right.

Were looking for an in-person Administrative Business Operations lead to be the operational support for key executive-led initiatives from our San Francisco office.

About the Role

This role sits at the intersection of executive support and operations. Youll carry deep context across the company leadership trusts you to parse what matters drive things forward and make good calls with limited oversight.

If youve ever wanted a role that combines the intensity of a Chief of Staff with the hands-on ownership of running a high-growth startups operations this is it.

What Youll Do

• Operate as an extension of leadership maintain deep context across GTM product and company strategy. Be a sounding board a forcing function for clarity and someone who makes sure important things dont stall

• Triage and prioritize across the C-suite parse whats urgent surface what needs attention handle what you can directly and bring structure to the chaos

• Support GTM operations help optimize sales processes maintain CRM hygiene build dashboards track KPIs and provide insights to leadership

• Coordinate cross-functional projects lead initiatives that span sales marketing recruiting workplace culture and product when they need someone to drive them

• Support recruiting initiatives coordinate long-courting logistics manage scheduling for key hires and ensure a seamless onsite experience

• Drive process improvement you see broken workflows and fix them. You build systems that scale not just ones that work today

• Handle the unexpected urgent ambiguous important things come up constantly. You care deeply about the company and make yourself available when it matters

Who You Are

• 3 years of experience as an operator in a high-trust role ideally at a high-growth startup or in consulting/banking/VC

• Youre intense and organized you can derive clarity from dozens of simultaneous workstreams prioritize effectively and execute with little oversight

• Excellent communicator who can engage with leadership enterprise customers investors and cross-functional partners

• Low ego high agency you do whatever needs doing and you dont wait to be asked - no task is too big or too small.

• Strong judgment and discretion with sensitive information

• Comfortable with modern tools and AI you look for ways to automate and move faster

• Understanding of enterprise software and AI/ML market dynamics is a plus

• Based in or able to relocate/commute to San Francisco

This is a full-time in-person role in San addition to premium healthcare benefits (medical dental vision) we also offer fertility benefits and a monthly wellness stipend to all of our employees.