Project Administration Assistant Travel and Onboarding Coordinator

Play a key role in supporting CMC employees! Local candidates are encouraged to apply.

About Us

CMC is a 100% Australian owned privately run civil contractor. With a strong focus on people culture and services we are proud of our 20 year legacy delivering multi-million-dollar civil works across Queensland and NSW. Our exceptional people deliver exceptional outcomes because they are valued supported and encouraged to grow. Sounds good It is - and its why we are rapidly growing. Apply today and be part of our future success story.

About the role

As the Project Administration Assistant Travel & Onboarding Coordinator you will be responsible for coordinating workforce onboarding managing travel and accommodation logistics and ensuring all compliance requirements are met for employees subcontractors and visitors.

This is a highly organised and people-focused role suited to someone who thrives under pressure and enjoys working in a dynamic project environment.

Key Responsibilities:

Coordinate end-to-end onboarding for employees subcontractors and visitors

Manage site inductions medicals competencies licences and compliance documentation

Book and coordinate flights accommodation and ground transport for FIFO/DIDO workforces

Maintain mobilisation schedules aligned with project rosters and workforce demands

Respond quickly to travel disruptions and last-minute changes

Maintain accurate onboarding training and workforce records

Support workforce mobilisation ramp-ups and demobilisation activities

Liaise with project teams HR HSE labour hire providers and travel agencies

Provide regular mobilisation and onboarding updates to project leadership

Act as the first point of contact for onboarding and travel-related queries

About you

Desirable experience:

Previous experience in workforce mobilisation onboarding administration or travel coordination

Experience within mining civil construction or remote project environments highly regarded

Strong organisational and scheduling skills with excellent attention to detail

The ability to manage multiple priorities in a fast-paced environment

Strong communication and stakeholder management skills

A proactive solution-focused approach and the ability to remain calm under pressure

Desirable Experience

FIFO/DIDO workforce logistics experience

Knowledge of mining or construction compliance requirements

Experience using onboarding and travel systems such as INX or corporate travel platforms

If you do not meet all of the selection criteria we still encourage you to apply. We are ideally seeking someone local to the area who can bring valuable regional knowledge and insight to the role.

Interested

Please submit your application here now.

We respect your time and interest so you will receive a response whether shortlisted or not.

However please note that unfortunately visa sponsorship is not offered for this role.

Therefore you will need to be an Australian citizen a permanent resident or have a current valid visa allowing you the right to work in Australia to apply for this position.

At CMC we celebrate diversity in all its forms and believe it makes us stronger. We warmly welcome people from all walks of life backgrounds and identities to apply and join us in building an inclusive and supportive workplace.

Strictly no agency emails or calls please CVs and/or introductions will not be accepted or acknowledged for this role.