Executive Operations Partner to Chief of Staff

Executive Operations Partner to Chief of Staff

Permanent role- to start ASAP

Location: Remote first (Aligning to UK time zone)

The Executive Operations Partner is not a traditional EA or PA role! We are looking for a highly proactive operator who can drive projects manage cross-functional initiatives and act as a true right hand to the Chief of Staff.

Soluis are looking for a highly experienced Executive Operations Partnerto serve as a strategic partner to the Chief of Staff. You will besomeone who takes high-level direction operates independently and drives complex initiatives through to completion across regions and functions.

If you thrive in fast-moving ambiguous scaling environments and can bring structure clarity and momentum without hand-holding read on.

What Youll Do

• Act as a trusted extension of senior leadership driving initiatives independently
• Lead cross-functional projects and operational improvements anticipating risks andremoving blockers
• Use technology systems and automation to improve execution and visibility
  

Who This Role Will Not Suit

• Candidates seeking a traditional EA role focused on diaries or note-taking
• Those uncomfortable influencing senior stakeholders or making independent decisions
• People who prefer slow-paced highly structured environments

Please carry on reading for the full JD. If you wish to apply there will be some follow up questions based on this JD. Please answer based on your actual experience and lessons you have learnt in post. We are not looking for theoretical answers. Specific examples and outcomes are far more valuable than general statements.

Thanks

Executive Operations Partner to Chief of Staff

This role sits at the intersection ofbusiness operations execution and leadership enablement in a fast-paced scaling global organisation.

Key Responsibilities

Executive Partnership & Force Multiplication

• Act as a trusted extension of senior leadership representing priorities intent and decisions with confidence and credibility
• Take ownership of delegated initiatives and drive them to completion independently
• Manage multiple concurrent workstreams across regions functions and stakeholders
• Anticipate needs surface risks early and proactively remove blockers

Project Execution & Change Delivery

• Lead and support cross-functional projects from inception through delivery
• Execute change management operational improvement and process optimisation initiatives
• Drive follow-ups ensure accountability and maintain momentum across senior stakeholders
• Bring clarity structure and outcomes to ambiguous or fast-moving situations

Technology Automation & Ways of Working

• Actively leverage technology to improve efficiency visibility and execution
• Quickly learn and optimise existing tools across project management collaboration automation and reporting
• Identify opportunities to introduce or improve systems workflows and automation
• Support the adoption of new tools and ways of working across the business
• Stay curious and informed about the evolving tech landscape and how it can enable scale

Stakeholder & Board-Level Interaction

• Operate comfortably and professionally with board members executives and external stakeholders
• Prepare high-quality briefings summaries materials and executive updates
• Act as a calm credible interface between senior leadership and the wider organisation

Operational & Ad Hoc Support

• Step in wherever required to support business momentum and stability
• Apply a no job too big or too small mindset when it materially supports business outcomes
• Balance strategic thinking with hands-on execution

Our Environment

• Global remote-first organisationwith entities and teams across the UAE Vietnam and the UK
• Flexible working is offered and supportedwith an equal expectation of flexibilityto meet the needs of the business leadership and clients
• Fast-paced scaling and evolving change is constant not occasional

Experience & Background

Essential

• 710 years experience operationally and strategically supporting board-level or C-suite leaders
• Proven experience executing projects independently on behalf of senior leadership
• Experience working inglobal multi-country multicultural organisations
• Strong exposure to operational transformation or execution-heavy environments
• High levels of technical competence and confidence using modern business tools
• Excellent written and spoken English

Highly Desirable

• Experience across multiple sectors or industries
• Background in scaling or high-growth organisations
• Experience supporting business operations transformation or strategy delivery
• Exposure to automation systems implementation or process redesign

Skills & Capabilities

• Exceptionally organised with strong prioritisation and follow-through
• Highly autonomous able to take direction once and execute without hand-holding
• Technically capable and curious with a strong interest in tools systems and automation
• Confident clear communicator with excellent written and spoken English
• Commercially astute with strong judgement and discretion
• Pragmatic hands-on and outcomes-focused
• Able to balance tact empathy and diplomacy with directness and pace

Mindset & Ways of Working

This role will suit someone who:

• Thrives in fast-paced evolving environments
• Is comfortable with ambiguity and shifting priorities
• Prefers action and impact over process for process sake
• Brings structure without bureaucracy
• Is motivated by execution trust and influence rather than visibility or title
• Takes pride in being dependable effective and calm under pressure

612 Month Success Profile

By 36 Months

• Fully embedded as a trusted partner to senior leadership
• Operating independently across multiple initiatives with minimal oversight
• Clear visibility of priorities projects and risks across the Chief of Staff / BizOps remit
• Tangible improvements in organisation follow-through and execution
• Confident use of existing tools and systems with early recommendations for improvement

By 612 Months

• Acting as a genuine force multiplier for senior leadership
• Consistently driving complex initiatives to completion across regions and functions
• Clear improvements in operational rhythm accountability and delivery
• Meaningful efficiency gains through improved workflows tools or automation
• Recognised internally as a reliable credible and effective operator
• Senior leadership feels materially better supported enabled and unblocked

Who Will Struggle in This Role

• Candidates seeking a traditional EA position (diary management and travel)
• Individuals uncomfortable operating autonomously or influencing senior stakeholders
• Those who prefer slow-paced highly structured environments
• People who rely heavily on instruction reassurance or detailed task breakdowns
• Anyone resistant to technology change or continuous improvement

Required Experience:

Senior IC