Advanced Clerk Typist Public Works

Title: Advanced Clerk Typist Public Works

FLSA Status: Non-Exempt

Department: Public Works

Onsite Full-time

JOB PURPOSE:

This position is responsible for performing routine administrative and clerical support duties including data entry records processing and customer service to assist staff and ensure efficient office operations under direct supervision.

ESSENTIAL FUNCTIONS:

The following duties are normal for this position but not to be construed as exclusive or all-inclusive. Other duties may be required as assigned.

• Performs routine office and clerical duties including filing data entry and document preparation
• Process maintain and organize records files and documentation (paper and electronic)
• Provides administrative support to staff and management as needed
• Assists with customer service including responding to inquiries answering phones directing calls and greeting visitors
• Coordinates the review & processing of permits from start to finish.
• Handles incoming and outgoing correspondence including mail and internal communications
• Prepares forms reports and other documents to support office operations

• Prepares departments payroll and requisitions tracks departments expenditures
• Prepares packets posts agendas and minutes for Boards and Commission meetings

• Operate standard office equipment such as computers printers telephones and copiers
• Assist with scheduling and coordination of office activities
• Maintains knowledge of the budget in completing any administrative financial tasks
• Maintains confidentiality of sensitive information
• Follows established procedures and guidelines in completing assigned tasks
• Additional duties as assigned

DESIRED KNOWLEDGE SKILLS AND ABILITIES:

• Ability to perform repetitive administrative and clerical tasks with accuracy and attention to detail
• Ability to follow established processes and procedures under direct supervision
• Skill in organizing and prioritizing work to meet deadlines
• Ability to communicate effectively with staff and the public
• Ability to maintain confidentiality and handle sensitive information appropriately
• Understanding of the permit process

QUALIFICATIONS:

• High school diploma or equivalent with 0-3 years of experience
• Associate degree preferred

OVERALL PHYSICAL STRENGTH DEMANDS:

• Constantly required to exchange accurate information
• Constantly operates a computer and other office machinery
• Constantly observes details at close range
• Frequently remains in a stationary position
• Occasionally moves about inside an office
• Occasionally moves office equipment weighing up to 25 pounds

OVERALL WORK ENVIRONMENT:

• Constantly works in an indoor environment