Executive Assistant (Catholic Schools Department)

Diocese Of Tucson

Job Location:

Tucson, AZ - USA

Monthly Salary: Not Disclosed

Posted on: 4 hours ago

Vacancies: 1 Vacancy

Job Summary

Diocese of Tucson

Job Description

Job Title: Executive Assistant to the Superintendent

Exemption Status: Non-exempt

Department/Location: Dept. of Catholic Schools/Diocese of Tucson Pastoral Center

Primary Function: Under the direction of the Superintendent of Catholic Schools is responsible for working independently in coordinating and facilitating various assigned activities and providing secretarial and administrative support for the Superintendent and Assistant Superintendent of Catholic Schools of the Diocese of Tucson and others as required by the Superintendent. The Executive Assistant shall be a minister of the Gospel and Catholic Teaching both behaviorally while at work and in his/her personal life Live in a manner worthy of the call you have received. (Eph. 4:1)

Essential Duties and Responsibilities:

Recognize and support the unique Catholic Mission of the school by speaking acting and instructing consistent with the teachings of the Catholic Church; a school employee may not espouse in word or deed any doctrine inconsistent with the teachings of the Church.
Shall abide by Catholic principles in the employees professional and private life and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral strictures
Work collaboratively in a positive friendly and professional manner with all members of the Diocesan staff
Work independently and display personal initiative coordinate facilitate manage and organize with timeliness and accuracy support for the pastoral and administrative responsibilities of the Superintendents office
Maintain and respect the privacy of the Superintendent Asst. Supt. the Bishop of Tucson and others similarly supported
Manage incoming communications to the Dept. of Catholic Schools
Receive and use independent judgement in handling all incoming calls and visitors; screen and handle requests for information.
Prioritize coordinate and schedule calendar requests; maintain and ensure accuracy of calendar; handle and coordinate logistics for all meetings social functions and gatherings
Manage and support quarterly Diocesan School Board meetings
Accurately and on a timely basis handle all correspondence incoming and outgoing
Manage and maintain files necessary for the Dept. of Catholic Schools
Provide necessary staff support to other organizations as requested
Order and handle all requested school forms from the principals; order office supplies and keep well stocked
Gather statistical information from schools annually
Participate in the planning and preparation of the Catholic schools annual dinner
Provide support to all school scholarship managers
Establish and maintain a relationship with student tuition organizations across Arizona
Prepare school cost to educate and tuition reports annually
Assist Operations Manager with Paycor Recruiting and hiring processes for schools
Perform other duties as assigned by the Superintendent

Physical/Mental Requirements: Requires coordination and manual dexterity; normal mental and visual ability; ability to lift as required in a normal office environment.

Required Activities: Walking; sitting; standing; stooping; reaching; talking handling hearing carrying and keyboarding.

Basic Qualifications:

A working knowledge of and a strong commitment to the mission of fostering lay leadership in the Roman Catholic Church. Must be a practicing Roman Catholic in full communion with the Church. If not a baptized Catholic must nonetheless abide by Catholic principles in the assistant principals professional and private life.
Excellent communications skills including written verbal public speaking and presentation skills
Excellent human relations and interpersonal skills; must be a self-starter and be well-organized; must be a team player
Ability to travel and be available for evening and weekend work as necessary; have reliable transportation
Ability to manage multiple tasks simultaneously
Proficiency in the use of computer technology including word processing and the use of excel and related technology; ability to maintain confidentiality
Flexibility in assessing needs and strategies and adapting appropriately in a ministerial environment
Must be able to successfully pass a criminal history and background check
Professional bearing and clean and neat personal appearance

Education and Experience:

A bachelors degree in business education. or a related field from an accredited institution or equivalent experience
A minimum of five years experience in a high activity environment as an executive assistant administrative assistant or equivalent

Other/Preferred Skills and Abilities:

Proficiency in Spanish

Covenants of Employment:

The Roman Catholic Diocese of Tucson is a Roman Catholic religious organization and that all employees are expected to respect and conduct themselves in accordance with the values teachings and morals of the Roman Catholic Church and by Arizona state law. Under the Zero Tolerance Policy no one will be knowingly assigned or retained to serve in the Diocese of Tucson when that person is determined to have engaged in the abuse of a minor or to have violated boundaries in dealing with minors.

Required Experience:

Diocese of TucsonJob DescriptionJob Title: Executive Assistant to the Superintendent Exemption Status: Non-exempt Department/Location: Dept. of Catholic Schools/Diocese of Tucson Pastoral CenterPrimary Function: Under the direction of the Superintendent of Catholic Schools ...