School Administrative Assistant

Westmont Montessori School is currently seeking a part-time administrative assistant. The hours of work will be 8:30am to 1:00pm Monday through Friday. The assistant promotes the Westmont philosophy through positive interactions with staff students parents and prospective families.

Suitable candidates must possess a friendly nurturing yet professional demeanour as they will be the first point of contact for the school. All applicants must have experience with completing reception and general office duties be open to assisting with all aspects of daily operations with courtesy patience and excellent communication. Ability to exercise discretion and maintain confidentiality.

It is highly desired that the successful applicant has had previous administration experience preferably in an independent or public school.

Additionally the successful applicant must be highly organized with an excellent attention to detail understand priorities and complete work efficiently in a timely manner to meet deadlines.

Westmont Montessori School is a highly regarded independent Montessori school in Victoria BC Canada offering education from preschool through grade twelve. The community includes around 280 students and 60 teachers and staff housed in three buildings on our campus. We are guided by our strategic plan and active Board and supported by a vibrant PAC and engaged family volunteers.

Westmont has been a part of the community for over 60 years with our roots dating back to a small school founded in 1954. Many children and grandchildren of the original students continue to be part of the Westmont family. The school is now situated on a stunning eight-acre site on Metchosin Road with access to the Sitting Lady Falls and Wittys Lagoon Regional Park. For more information about our school please visit.

Qualifications

• A minimum of 5 years administrative job experience preferably in a similar office/reception environment

• Working knowledge of Microsoft Office programs

• Exceptional communication and interpersonal skills

• Willingness to work in a team-oriented environment.

• Commitment to on-going professional growth

• Current Vulnerable Sector Police Record Check

• Current First Aid Certificate CPR and AED

Duties

Respond to telephone email and counter inquiries from students staff parents community provide information direct visitors take and track student attendance take messages and refer accordingly. Assisting students who are ill administering medication and cleaning health room. Maintaining First Aid classroom kits and medical cabinet.

Coordinate the online school newsletter items weekly.

Book teachers on call update daily online whiteboard daily daycare postings and activity lists. Assist with ordering school supplies office supplies pick up and deliver mail.

Schedule and coordinate photo days immunizations field trips and bus transportation.

Assist with additional administrative tasks as assigned.

Thank you for your interest in this position only short-listed candidates will be contacted.

Required Experience:

Junior IC