HR Officer

The Irish Aviation Authority (IAA) is the single aviation regulator for Ireland. We are responsible for the regulation of safety security and consumer interests.

The IAA seeks a high-achieving and motivated HR professional to join the Human Resources division of the IAA. A team of HR professionals reports to the Employee Relations Manager and are vital links to the HR division the Chief People Officer and the wider organisation.

The primary portfolio for the successful candidate will be to ensure delivery of data-driven activities projects and systems within the HR remit in support of our IAA People and HR strategies. Other aspects of the role of HR Officer will be completing standard HR tasks and initiatives to ensure business continuity and all components of strategic HRM. This role offers the candidate an excellent opportunity for personal and career development.

Principal Duties and Responsibilities

As a member of the Human Resources team you will have direct responsibility for the IAAs HR duties including:

• Deputise for the Employee Relations Manager as required

• Support the Employee Relations Manager and Chief People Officer in strengthening the HR function and progressing HR Strategy in the IAA

• Contribute positively to the development and embedding of IAA culture and core values

• Contribute to the continuous improvement of HR technologies processes and data workflows to support efficient delivery of the HR Strategy

HR Data Analytics Tasks:

• Lead and support HR projects to ensure coordinated timely delivery of data driven HR initiatives and system enhancements

• Manage validate and maintain HR data used in organisational and peoplerelated projects

• Prepare and coordinate HR data for project planning tracking audits and reporting purposes

• Produce and analyse regular and ad hoc HR reports metrics and dashboards to support projects and management decisions

• Collaborate with project managers finance and other stakeholders to provide HR data insights and workforce information

• Design administer and analyse HR surveys and produce reports

Other HR Officer Tasks

• Manage and maintain accurate HR records and personnel files ensuring high-quality data is captured stored and used to inform business decision-making

• Participate in end-to-end recruitment & selection campaigns including competition documentation shortlisting interviewing contract development and performing onboarding induction and exit procedures for all staff members as required

• Research draft and implement HR initiatives policies and procedures and providing staff guidance and engagement

• Support the IAAs strategic HR programmes

• Implement IAA compensation and benefit programmes and entitlements as required

• Organise events deliver staff communications and update the staff intranet site

• Source procurement contracts related to the HR function and follow internal finance and procurement procedures including processing invoices purchase orders and budgets

• Develop and deliver training to staff in key HR areas including the use of HR systems and HR procedures where relevant

• Complete other Human Resources tasks and projects as required

This job description is not exhaustive other items may be added from time to time at the discretion of the Authority.

The successful candidate should have the following qualifications and skills:

Required:

• Minimum 3 years relevant experience in an HR focused role delivering key HR projects systems and reporting

• Certificate in Human Resources or equivalent accreditation or demonstrable relevant work experience

• Experience supporting core HR activities including recruitment and selection learning and development policy development performance management recognition and associated administrative tasks

• Demonstrable experience using and enhancing HR Information Systems (e.g. CoreHR/PeopleXD or similar)

HR Data Analytics:

Experience managing validating and maintaining HR data used in organisational and people related projects

• Experience preparing and coordinating HR data for project planning tracking audits and reporting purposes

• Experience producing and analysing regular and ad hoc HR reports metrics and dashboards to support projects and management decisions

• Experience collaborating with multiple stakeholders to provide HR data insights and workforce information

• Excellent IT skills and working knowledge of Office 365 and Microsoft Office Suite applications such as SharePoint Teams Word PowerPoint PowerBI and Outlook.

• Solid working knowledge and understanding of Irish employment legislation with the ability to interpret clearly and succinctly

• Experience drafting formatting editing and proofreading documents (e.g. policies reports and procedures staff communications) with a high standard of written and verbal English

• Excellent organisational and planning skills with the ability to manage multiple tasks and projects simultaneously

• Strong problem-solving and decision-making skills

• Exceptional communication and interpersonal skills with the ability to work effectively with stakeholders at multiple levels both internally and externally maintaining professionalism integrity and discretion

• Excellent attention to detail

• The ability to perform well both independently and within a strong team environment

• Demonstrates a positive flexible attitude and willingness to learn new skills and systems to ensure delivery of best practice People Strategy

• Displays key traits such as self-confidence creativity initiative and drive

Desirable

• Third-level qualification in Human Resources or related field

• Membership of professional HR networks (e.g. CIPD)

• Strong Excel and PowerBI experience or other relevant analytics tools or platforms

• Project management experience

• Significant experience interest and/or proficiency involving data-driven activities systems projects specific to the HR area

• Experience delivering HR initiatives within a changing work environment

• Experience in public sector and commercial/semi-state environments

KEY COMPETENCIES REQUIRED FOR EFFECTIVE PERFORMANCE:

For assessment of applicants the following competency model will be used. This model reflects the changing and more complex environment in which those at this level operate. Each competency is supported by a list of key performance indicators set out below.

EFFECTIVE PERFORMANCE INDICATORS

• People Management: (In regard to working as part of a team and stakeholder engagement)

• Analysis & Decision Making

• Delivery of Results

• Interpersonal & Communication Skills

• Specialist Knowledge Expertise and Self-Development

SELECTION PROCESS

The Selection Process may include:

• Shortlisting of candidates based on the information contained in their application.

• A competitive preliminary interview which may include a presentation.

• Psychometric testing.

• Work sample/role play/media exercise and any other tests or exercises that may be deemed appropriate.

• A second competitive interview which may include a presentation.

• Garda Vetting

Shortlisting

The number of applications received for a position generally exceeds that required to fill the position. While a candidate may meet the eligibility requirements of the competition if the numbers applying for the position are such that it would not be practical to interview everyone we may decide that a smaller number will be called to the next stage of the selection this respect we provide for the employment of a shortlisting process to select a group who based on an examination of the application forms appear to be the most suitable for the position.

This is not to suggest that other candidates are necessarily unsuitable or incapable of undertaking the job rather that there are some candidates who based on their application appear to be better qualified and/or have more relevant experience.

Application documents will be reviewed against shortlisting criteria. The shortlisting criteria may include both the essential and desirable criteria specified for the position. It is therefore in your own interest to provide a detailed and accurate account of your qualifications/ experience in your application.

References

It would be useful if you would begin to consider names of people who would be suitable referees and that we might consult (2 names and contact details). The referees do not have to include your current employer but should be able to provide a reference for you. The referees should be able to provide relatively recent information on your performance and behaviour in a work context.

You may wish to select referees that can provide such information from different perspectives or in different work contexts. Please be assured that we will only contact referees should you come under consideration after preliminary interview stage. Please note should you be successful at final interview we will require a reference from your current employer prior to recommendation for appointment.

Successful candidates may be required to complete several clearance processes such as Health and Character Declaration and any other relevant checks required for the particular role.

Other Important Information

The IAA will not be responsible for refunding any expenses incurred by candidates.

The admission of a person to a competition or invitation to attend interview or a successful result letter is not to be taken as implying that the IAA is satisfied that such a person fulfils the requirements or is not disqualified by law from holding the position.

Prior to recommending any candidate for appointment to this position the IAA will make all such enquiries that are deemed necessary to determine the suitability of that candidate. Until all stages of the recruitment process have been fully completed a final determination cannot be made nor can it be deemed or inferred that such a determination has been made. Should the person recommended for appointment decline or having accepted it relinquish it the IAA may at its discretion select and recommend the candidate who came second for appointment on the results of this selection process.

Applications will be treated in strict confidence. Deeming of candidature to be withdrawn - Candidates who do not attend for interview when and where required or who do not when requested furnish such evidence as the IAA require in regard to any matter relevant to their candidature will have no further claim to consideration.

Candidates Obligations

Candidates should note that canvassing will disqualify and will result in their exclusion from the process.

Candidates must not:

• knowingly or recklessly provide false information

• canvass any person with or without inducements

• interfere with or compromise the process in any way

In addition where a person found guilty of an offence was or is a candidate at a recruitment process then:

• where they have not been appointed to a post they will be disqualified as a candidate and

• where they have been appointed after the recruitment process in question they shall forfeit their appointment.

Salary Range

The salary range for this role is 36225 to 71151 (Incremental Scale).

Probationary Period

The position is subject to a probationary period of 6 months from the date of actual commencement and is subject to the provision of satisfactory performance during that period.

Hours of Attendance

Hours of attendance will be fixed from time to time but will amount to not less than 41 hours gross (36 hours net) per week. The successful candidate will be required to work additional hours from time to time as may be reasonable and necessary for the proper performance of their duties subject to the limits set down in the working time regulations.

Annual Leave

Annual Leave excluding public holidays is 23 days per annum rising to 24 days after 5 years service 26 days per annum after 10 years service 27 days per annum after 12 years service and 28 days per annum after 15 years service.

Pension

The successful candidate will on date of joining become a member of the Irish Aviation Authority pension scheme details of which will be communicated to the successful candidate on offer of appointment.

Other Benefits

• Access to cycle to work scheme

• Tax free Bus/ Luas/ Rail to assist with travel costs to and from work

• Access to Employee Assistance Programme

• Access to IAA health and wellbeing initiatives

• Learning and Development opportunities

Location

The IAA is based in the Times Building 11-12 DOlier Street Dublin 2 near Trinity College. We are convenient to all Luas lines; several Dublin Bus routes and are about 5 minutes from Tara Street Railway Station. We are also just minutes from OConnell Street and St. Stephens Green.

Hybrid working arrangements may be agreed in line with IAA Flexible Working policy.

Application

Applications must consist of the following to be considered for shortlisting:

• A letter of motivation (max. two A4 pages) outlining why you wish to be considered for the post and where you believe your skills and experience meet the requirements of the position

• A comprehensive CV

Complete applications including a CV and letter of motivation should be received no later than 5pm Wednesday 27th May 2026.

Eligibility

Candidates should note that eligibility to compete is open to citizens of the European Economic Area (EEA) Switzerland the UK and those with an IRP with stamp 4. To qualify candidates must be citizens of the EEA Switzerland the UK or have an IRP with stamp 4 on the date of application.

The IAA are not in the position to offer sponsorship for this role.

The IAA promotes equity diversity and inclusion and welcomes applications from people from diverse backgrounds and under-represented groups including but not limited to ethnic minority and people with disabilities. IAA firmly believes that such diversity enriches our workplace culture and drives innovation.

If you have a disability or need any specific accommodations during the application or selection process please let us know. We are committed to providing reasonable adjustments to ensure all candidates have an equal opportunity to participate fully in the recruitment process. You can contact us at .