Office Assistant Universal Field Robots

Universal Field Robots - A Sandvik Company Office Assistant

Location: Eagle Farm Qld

Job Type: Full Time

About the Opportunity

The Office Assistant plays a key role in supporting the efficient day-to-day operations of the UFR ensuring the office and site activities run smoothly. This position acts as a central point of coordination for employees visitors contractors and suppliers contributing to business operations across office administration travel coordination event support purchasing activities and facilities management. A highly organised and proactive approach is essential along with strong attention to detail and a customer-focused mindset.

Responsibilities

• Act as the first point of contact for the office managing reception duties including phone enquiries and greeting visitors contractors and customers.
• Manage incoming and outgoing mail deliveries and courier arrangements to ensure timely distribution.
• Maintain a professional and well-presented office environment coordinating general housekeeping and shared space upkeep.
• Manage office consumables and supplies including ordering and replenishment of kitchen items stationery and amenities.
• Coordinate domestic travel bookings for mine site travel supporting compliance requirements for site access and inductions.
• Support the planning and delivery of meetings workshops and events including venue bookings catering and logistics.
• Coordinate facilities maintenance by liaising with landlords and service providers and monitoring office functionality.
• Provide EHS and compliance support including maintaining safety records coordinating contractor documentation and supporting reporting processes.
• Deliver general administrative support to leadership and operational teams contributing to process improvements and a positive workplace culture.

About you

You will bring previous experience in an administrative role supported by strong computer skills across Microsoft Office (Word Excel Outlook and internet-based systems). A qualification in Business Administration or similar is desirable but not essential. You have a high level of attention to detail strong communication skills and a proactive customer-focused approach. Youre confident working both independently and as part of a team with the ability to manage competing priorities and stay organised in a busy environment. Experience supporting EHS requirements maintaining accurate records and coordinating tasks such as inductions meeting setups and general office support will be highly regarded.

To be eligible for this role you must have the right to live and work in Australia. Please note that as part of our recruitment process you will be required to successfully complete a pre-employment medical.

What we are

• Superannuation contributions at industry standard.
• Comprehensive Employee Benefits Program including salary sacrifice options and a Length of Service Recognition program.
• Extensive training opportunities from internal programs to contributions towards external studies.
• Sandvik Wellness Programto support and enhance your health and wellbeing.
• Ongoing development opportunities with extensive internal and external training opportunities.

Sandvik is proud to be a WORK180 Endorsed Employer for Women recognising our ongoing commitment to gender equality inclusive workplace policies and meaningful support for women at every stage of their careers. We are dedicated to fostering an inclusive and supportive workplace and we encourage you to explore our policies and employee benefits on the WORK180 addition we are honoured to have achieved Silver Status for our Health and Wellbeing Program through the WorkSafe QLD Be Recognised Program reflecting our ongoing dedication to creating a safe healthy and engaging work environment.

Who we are

Are you a passionate technologist who thrives on solving complex problems supporting diverse business needs and driving best practices Join UFR now proudly operating under Sandvik where we develop innovative autonomous robotic applications that are transforming industries like mining agriculture and construction.

Our robots are built with advanced sensing and computing technology to make outdoor work smarter safer and more efficient. As part of the Sandvik Group a global leader in mining and rock solutions we combine the agility of a tech company with the strength and stability of a global organisation.

We are committed to sustainability inclusion and building a better future through engineering. If youre ready to make a real impact in a forward-thinking and inclusive environment wed love to hear from you.

For more information about this position at Sandvik please visit the Sandvik careers page or contact Sam Lingman at

Applications close: 14 June 2026 or prior if ideal candidate selected.