FT Chief Administrative Officer City Mayor's Office

CHIEF ADMINISTRATIVE OFFICER

DEPARTMENT: Mayors Office

DIVISION: Mayors Office

PAY: CAO210: 164446.71 to $238447.73 Annual Salary

FLSA STATUS: Exempt Non-Merit Full-Time Eligible for Benefits

GENERAL PURPOSE

This position is responsible for formulating establishing administering and directing the Citys financial and administrative strategy. This role provides executive leadership by coordinating interdepartmental services advancing problem-resolution initiatives and guiding strategic planning efforts. The Chief Administrative Officer manages the operations and activities of the City of Ogden with close collaboration and oversight of the City departments Management Services Public Services Community and Economic Development Fire Police and the City Attorney.

This position operates under the general administrative direction of the City Mayor. The position exercises broad authority and direct supervision over management supervisory professional technical and clerical personnel ensuring organizational alignment operational excellence and the effective delivery of municipal services. Receives general administrative direction from the mayor. Exercises direct supervision over management supervisory professional technical and clerical staff.

ESSENTIAL JOB FUNCTIONS

• Directs and executes the mayors strategic initiatives to optimize and elevate City operations.
• Oversees and evaluates the performance of each of the Department Executive Directors conducting performance evaluations of the Executive Directors based on established outcomes and metrics.
• Reviews operations to ensure adherence to laws legal requirements City ordinances City Policy and ethical standards.
• Chairs the Mayors department meetings to maintain focus on strategic goals and ensure the dissemination of critical information which is essential to attain strategic objectives.
• Facilitates individual and group meetings with department directors and external stakeholders to align efforts resolve issues and implement new programs.
• Provides direction and establishes goals/KPIs for Department Directors.
• Leads and evaluates a team of high-level finance and administrative professionals involved with strategic planning budget and policy formulation revenue generation accounting and controls investment and cash management procurement and property transactions information records and human resource management.
• Maintains primary responsibility for executive-level management and policy development.
• Develops and utilizes long-range budgeting models to forecast fiscal risks and align resources with strategic priorities
• Ensures operating policy and financial practices that are optimal for meeting the citys purposes and are in keeping with laws ordinances ethics and generally accepted standards.
• Preserves the citys financial integrity; maintains its good standing with creditors financial rating organizations and government programs.
• Continuously improves employee relationships up down and across departmental lines to strengthen cooperation and service integration.
• Fosters and maintains productive relationships with employees and employee organizations promoting and fostering collaborative approaches to ensure employee input and identification with strategic objectives.
• Keeps the Mayor City Council and Department Directors informed on matters related to policy and budget.
• Recommend effective action when appropriate for avoiding or resolving problems or capitalizing on opportunities.
• Provides training and resources to implement and promote the improvement of processes and the curtailment of waste.
• Assumes full management responsibility for the City of Ogden operations services and activities including the departments of Management Services Public Services Community & Economic Development Fire Police and City Attorney; recommends reviews and administers policies and procedures.
• Manages the development and implementation of city department goals and KPIs objectives policies and priorities for each assigned service area.
• Establishes within city policy appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; allocates resources accordingly.
• Plans directs and coordinates through subordinate-level directors the work plan for all city departments; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; meets with division and department directors and their staff to identify and resolve problems.
• Monitors and addresses workload administrative and support systems and internal reporting relationships; identifies opportunities for improvement; directs and implements changes.
• Oversees and participates in the development and administration of the city budget; approves the forecast of funds needed for staffing equipment materials and supplies; understands and approves expenditures and implements budgetary adjustments as appropriate and necessary.
• Explains justifies and defends city programs policies and activities; negotiates and resolves sensitive and controversial issues.
• Represents the City in intergovernmental and external relations ensuring coordination of activities with municipalities counties agencies and organizations.
• Oversees grievance hearings analyzes case information and renders decisions in accordance with policy.
• Participates in professional associations and meetings; maintains current knowledge of emerging trends and best practices in municipal management and administration.
• Responds to and resolves difficult and sensitive citizen inquiries and complaints.
• Negotiates contracts and agreements with representatives of other governmental agencies and businesses.
• Responds and defends city policies and procedures.
• Serves as staff on a variety of boards commissions and committees; prepares and presents staff reports and other necessary correspondence.
• Advances safety and risk management practices; implements strategies to reduce risk and liability.
• Attendance and punctuality are essential functions of this position. Employees are required to work as a team frequently meet with co-workers and supervisors communicate in person with the public during office hours and use on-site equipment.
• Perform other related duties as required/assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

• At least twelve years of increasingly responsible experience in business management in a public agency particularly in areas related to finance and administration.
• Equivalent to a bachelors degree in business administration Public Administration Organizational Communication Finance or a related field.
• An equivalent combination of the above-stated work experience and education is acceptable.

SPECIAL REQUIREMENTS

• Possession of or ability to obtain a valid Utah drivers license within 180 days from the date of hire.
• Employees will be required to complete NIMS IS100 IS200 IS700 IS800 IS703 IS706 IS2200 within the first year of hire.
• Within two years of hire ICS300 ICS400 G191 G2300 courses are required to be completed.
• This position may also be assigned to complete the IEMC course if assigned.

OGDEN CITY BENEFITS

• Language Pay
• Longevity Pay
• Holidays
• Sick Vacation and Comp Time Leave
• Medical and Dental
• EAP- Employee Assistance Program
• Life Insurance
• Long-Term Disability
• Employee Loan Program- (Computer Bike & Exercise equipment loans)
• Wellness Program
• Tuition Reimbursement

OGDEN CITY FULL JOB POSTING ATTACHED AS PDF

Required Experience:

Chief