Common Calendar Administrator

The DU Common Calendar Administrator is a part-time contracted position responsible for the day-to-day administration and quality of the University of Denvers unified public calendar. This role exists to ensure the calendar isaccurate consistent and widely adopted across campus. The position is funded for a two-year term after which the university will evaluate whether to continue the role based on operational needs and outcomes.

Reporting to the director of internal communications the role sits within University Relations (UR) and works in close collaboration with Information Technology and calendar contributors across all units. While the position may occasionally support limited project-based initiatives within UR the primary and core responsibility is operational stewardship of the common calendar.

Appointment Details

• Part-time non-benefited contracted position(20 hours/week)
• Two-year term (continuation beyond two years is not guaranteed)
• Reports to University Relations

This is a non-benefited position not to exceed 1000 hours in a calendar year.

Essential Functions

Given the part-time nature of this appointment the functions below reflect prioritized responsibilities. The administrator is expected to focus first on calendar operations with training documentation and reporting activities scaled accordingly.

Calendar Operations & Administration

• Own the day-to-day operation of the DU common calendar ensuring accuracy completeness and consistency of event listings across all units.

• Review approve and curate events according to established governance standards with particular attention to high-visibility and featured events.

• Conduct regular quality-control audits toidentifyincomplete inaccurate or non-compliant entries and follow up with contributors to resolve issues.

• Serve as thecentral pointof contact for calendar-related questions troubleshooting and support.

• Maintain and manage standardized event submission templates andapprovalworkflows.

Governance & Compliance

• Help set and enforce calendar governance policies standards and procedures.

• Ensure consistent application of calendar rules across schools colleges and administrative units to reduce confusion and political tension around prioritization.

• Monitor adoption andcompliancetrends and surface risks or gaps to UR leadership.

• Support periodic reviews of calendar governance and operational effectiveness.

Training Documentation & Adoption

• Coordinate and support mandatory onboarding for new calendar contributors in coordination with UR leadership.

• Maintain a centralized calendar resource hub including documentation guidelines FAQs and training materials.

• Partner with IT Change Management resources to reinforce workflows and promote consistent usage.

• Contribute to communications and outreach efforts that encourage adoption and proper use of the calendar.

Reporting Evaluation & Continuous Improvement

• Track and report on key operational indicators such as adoption data quality and contributor compliance.

• Participate in feedback loops with contributors and end users to identify opportunities for improvement.

• Recommend refinements to workflows standards and staffing assumptions based on operational experience.

• Support periodic audits and evaluations of calendar effectiveness including preparation for the end-of-term staffing reassessment.

Other DutiesasAssigned

• Provide limited support on related University Relations initiatives whereexpertiseis discrete time-bound projects as capacity allows without detracting from core calendar responsibilities.

• Other duties as assigned.

Required Qualifications

• Bachelors degree or equivalent professional experience.

• Demonstrated experience in operations program administration or content governance.

Preferred Qualifications

• Experience administering enterprise systems platforms or shared institutional tools.

• Familiarity with higher education environments and cross-campus collaboration.

• Experience with calendars content management systems or event management platformsto includeeventrequestintake evaluationpromotional consideration andvisibility.

• Exposure to program management or business analysis functions (as distinct from formal project management).

• Exceptional attention to detail and ability to manage high volumes of information with accuracy.

• Strong organizational skills and ability to enforce standards diplomatically across stakeholders.

• Excellent written and verbal communication skills.

• Comfort working within established governance frameworks and operational processes.

Key Competencies

• Operational excellence and consistency

• Policy and standards enforcement

• Stakeholder communication and relationship management

• Process improvement mindset

• Service-oriented approach balanced with governance discipline

Success in This Role Looks Like

• A well-maintained trustedcompleteand widely adopted common calendar.

• High-quality consistent event listings across all units.

• Clear governance with reduced friction around event is not completelydependent on this role but the role will have influence on governance recommendations and implementation.

• Contributors who understand expectations and follow established workflows.

• Sustainable calendaroperations thatcan be evaluated clearly at the end of the two-year term.

Work Schedule
20 hours a week. Days: TBD. Hybrid

Application Deadline
For consideration please submit your application materials by 11:59 p.m. (MST) May 31 2026.

Special Instructions
Candidates must apply online through to be considered. Only applications submitted online will be accepted.

Hourly Range:
The salary range for this position is $25.00-$35.00

The University of Denver has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The University may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate departmental budget availability internal salary equity considerations and available market information but not based on a candidates sex or any other protected status.

Benefits

The University of Denver offers some benefits for non-benefited employees. The University of Denver is a private institution that empowers students who want to make a difference. Learn more about the University of Denver.

The University of Denver is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family or parental status pregnancy or related conditions national origin disability or status as a protected veteran. The University of Denver does not discriminate and prohibits discrimination on the basis of race color national origin ancestry age religion creed disability sex (including sex stereotypes sex characteristics sexual orientation gender identity and gender expression) marital family and parental status pregnancy genetic information military enlistment or veteran status and any other class of individuals protected from discrimination under federal state or local law regulation or ordinance in any of the Universitys educational programs and activities and in the employment (including application for employment) and admissions (including application for admission) context as required by Title IX of the Education Amendments of 1972; the Americans with Disabilities Act; Section 504 of the Rehabilitation Act of 1973; Title VI and VII of the Civil Rights Act of 1964; the Age Discrimination Act of 1975; the Age Discrimination in Employment Act of 1967; the Equal Pay Act; the Colorado Equal Pay for Equal Work Act; the Colorado Protecting Opportunities and Workers Rights (POWR) Act; and any other federal state and local laws regulations or ordinances that prohibit discrimination harassment and/or retaliation. For more information please see the University of DenversNonDiscriminationStatement.

All offers of employment are contingent upon satisfactory completion of a criminal history background check.