Division Administrator

We are looking for a Division Administrator in support of the Technical Information Department (TID) within the Business Directorate. You will be a key part of the leadership team strategically supporting workforce goals planning analysis development and implementation of administrative policies and procedures personnel administration department performance management and planning activities. You will represent management in daily operational administrative matters and participate as a member of the team in the development implementation and monitoring aspects of TIDs administrative and personnel activities.  

This position may offer a hybrid schedule which includes the flexibility to work from home one or more days per week.  The specifics of the hybrid schedule including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization.

You will 

• Serve as the primary point of contact for department administrative matters; plan coordinate and implement a variety of workforce operational and organizational activities.
• Advise and implement department planning workforce activities operational issues and Laboratory policies and procedures; develop effective methods for meeting department deliverables and resolving complex administrative issues.
• Supervise department non-exempt administrative staff including hiring mentoring career development training performance appraisals disciplinary actions coordination of work assignments and alignment and salary recommendations.
• Coordinate department performance management and alignment processes for department personnel and matrixed staff ensuring adherence to Laboratory policy and organizational standards.
• Implement and coordinate business and operational process improvements including the practical use of approved AI tools to enhance workflow efficiency data analysis reporting and administrative effectiveness.
• Represent the department on self-assessments audit teams and work-related committees; lead projects to evaluate processes and implement improved protocols and procedures.
• Research gather analyze and compile information from various sources for reports presentations correspondence and management decision-making.
• Establish and maintain databases spreadsheets tracking systems and budget-related records to support accurate reporting timely completion of action and follow-up on pending items.
• Perform other duties as assigned.

Qualifications :

• This position requires an active Department of Energy (DOE) Q-level clearance.
• Associates degree in a business-related field or an equivalent combination of significant related experience and education in a business operational and/or organizational area.
• Supervisory experience including leadership and team-building skills to effectively lead and manage administrative personnel supporting multidisciplinary groups.
• Broad knowledge of recruiting hiring performance management and employee relations practices as well as HR compliance requirements including FLSA ADA and EEO; experience interpreting and applying a wide range of personnel policies and procedures.
• Experience leading business operational and organizational activities.
• Advanced administrative and organizational skills including strong attention to detail flexibility and experience independently coordinating and prioritizing multiple complex work activities often with competing deadlines; demonstrated ability to work effectively with short deadlines and frequent interruptions.
• Strong interpersonal verbal and written communication skills and the judgment to handle sensitive and confidential matters with tact discretion and professionalism while interacting with individuals at all levels inside and outside the Laboratory.
• Analytical and problem-solving skills to anticipate identify and resolve complex issues effectively.
• Experience using specialized software administrative tools and approved AI tools to improve workflow efficiency reporting information organization and other business operations; expert proficiency with Microsoft Office applications.

Desired Qualifications

Knowledge of LLNL business applications and processes such as LAPIS SMARTRECRUITERS CAT LEAP TIME VTS FTS and/or LTRAIN.

Pay Range

$113400 - $138888 Annually

This is the lowest to highest salary range in good faith we would pay for this role at the time of this posting. An employees position within the salary range will be based on several factors including but not limited to specific competencies relevant education qualifications certifications experience skills seniority geographic location performance and business or organizational needs.

Additional Information :

#LI-Hybrid

Position Information

This is a Career Indefinite position open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit  Clearance

  This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. 

  Pre-Employment Drug Test

  External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

  Wireless and Medical Devices

  Per the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.  

  If you use a medical device which pairs with a mobile device you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas Secure Space and Transit/Buffer Space within buildings.

  Pre-Placement Medical Exam

  A job related pre-placement medical examination may be required.

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  We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race color religion marital status national origin ancestry sex sexual orientation gender identity disability medical condition pregnancy protected veteran status age citizenship or any other characteristic protected by applicable laws.

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  Remote Work :

  No

  
  

  Employment Type :

  Full-time