The Carter Center Administrative Assistant, Annual Fund, Development

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

The Carter Center is a 501(c)(3) not-for-profit nongovernmental organization founded in 1982 in Atlanta GA by former U.S. President Jimmy Carter and his wife Rosalynn in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace fighting disease and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts enhance freedom and democracy and improve health.

The Carter Center collaborates with other organizations public and private in carrying out its mission around the world. Current information about the Centers many programs and activities are available atThe Carter Center

SUMMARY:

The Administrative Assistant supports the development and execution of a highly personalized Annual Fund Program within the Development department stewarding Ambassadors Circle donors who contribute $1000 or more annually in unrestricted gifts to The Carter Center.

The Administrative Assistant engages directly with donors prospects and internal stakeholders responding to special requests distributing informational materials and coordinating donor cultivation and appreciation events in collaboration with Program Directors. They also plan coordinate and oversee the mass distribution of seasonal appeals direct mail and other solicitations working with Program Directors and external vendors to promote annual giving.

Office hours are from 8:00am to 5:00pm with one hour for lunch.

KEY RESPONSIBILITIES:

• Provides administrative support to the Individual Giving Unit specifically the Annual Fund ensuring efficient office operations and donor engagement.
• Manages incoming and outgoing correspondence email inquiries phone coverage and information requests escalating complex matters as needed.
• Coordinates seasonal solicitations mass mailings and preparation of donor informational packets and gift acknowledgment letters.
• Maintains and updates donor records in Raisers Edge; organizes comprehensive paper and electronic filing systems databases and spreadsheets; analyzes data and generates reports as needed.
• Oversees vendor relationships including coordinating with printers and designers processing payments and managing office supplies and inventory within budget parameters.
• Schedules and coordinates logistics for meetings and special events; prepares materials manages travel arrangements itineraries and expense reporting for gift officers.
• Acts as lead administrative support for donor and prospect events managing registration processes segmenting event databases preparing credentials and coordinating event follow-up strategies across departments.
• Monitors budgets and grants assists with budget development tracks expenses resolves discrepancies and ensures financial compliance.
• Supervises directs or trains volunteers interns and temporary staff as needed.
• Ensures compliance with organizational policies and procedures; implements efficient administrative practices to support program goals.
• Pursues ongoing professional development to maintain knowledge of national trends and best practices.
• Performs other related duties as required with occasional evening weekend work and travel for donor events.

MINIMUM QUALIFICATIONS:

• Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
• Proficiency with Microsoft Office including Outlook PowerPoint and Excel.
• Experience with collaborations tools (OneDrive Zoom Teams and/or others).

PREFERRED QUALIFICATIONS:

• Applicant will be required to demonstrate knowledge of various computer software applications and an ability to draft and edit correspondence. Knowledge of fundraising marketing and/or event coordination preferred.
• Ability to perform a wide variety of administrative analytical and technical duties with minimal supervision and in a fast-paced work environment.
• Strong interpersonal skills; solid writing editing and proofreading skills.
• Ability to multi-task and manage assignments with a high degree of accuracy detail and accountability; ability to adapt to changing priorities and demands and learn and integrate new work methods skills and technologies.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to The Carter Center on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines. Allnon-exempt employees must reside within the state of Georgia. The Carter Center reserves the right to change remote work status with notice to employee. Applicants must be currently authorized to work in the United States for any employer.

Emory is an equal opportunity employer and qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions educational programs or employment including recruitment hiring promotions transfers discipline terminations wage and salary administration benefits and training. Students faculty and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973 the Vietnam Era Veterans Readjustment Assistance Act and applicable executive orders federal and state regulations regarding nondiscrimination equal opportunity and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance 201 Dowman Drive Administration Building Atlanta GA 30322. Telephone: (V) (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation please contact the Department of Accessibility Services at or call (Voice) (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.