Admission Application Coordinator

Position Start Date: 7/31/2026

About MICDS

MICDS has a rich and distinctive history spanning more than 150 years. A leader in independent education MICDS is a college-prep coeducational school for grades JK-12. Our mission is to help students discover their unique talents preparing them for higher education and a life of purpose and service as engaged citizens in our ever-changing world.

Employee Benefits

MICDS offers employees a competitive salary and comprehensive benefits plan including a generous 403(b) retirement plan where the School contributes 8% of salary with an employees 3% contribution; medical dental and vision insurance; flexible spending accounts and long term care insurance; life insurance and short-term and long-term disability insurances; tuition benefit; paid leaves; access to a fitness center; and free lunch.

Application Process

For immediate consideration complete our online application athttps:// upload a copy of your cover letter and resume. EOE.

Job Summary

The Admission Application Coordinator reports to the Director of Enrollment Management as a key support role within the Admissions team at MICDS facilitating a smooth organized and welcoming admissions process for prospective families applying to MICDS. This position blends strong administrative execution with a warm child-centered approach supporting both the operational and relational aspects of admission. The Coordinator serves as a primary administrative partner in managing application process flow coordinating communications and ensuring completion of application requirements while also playing an important role in welcoming and engaging young children applying to the Lower School and conducting the applicant assessment process. This position helps to ensure that families experience a highly professional responsive and supportive admissions journey from inquiry through enrollment.

Essential Functions

• Support the Associate Directors of Admission in their work of overseeing the admissions process for families applying to MICDS
• Assist in the administration and scoring of early childhood and Lower School screening assessments
• Welcome supervise and engage young children during assessment visits in a calm reassuring and age-appropriate manner
• Serve as a point of contact for prospective families managing communication via email phone and in person
• Help schedule student visits Lower School screening/assessment appointments and parent interviews including sending reminders and follow-up communications
• Collect track and process required applicant materials including records from sending schools
• Maintain accurate and up-to-date applicant data in the schools admissions database section of the Veracross data management platform
• Monitor application progress and proactively communicate with families to ensure timely completion of requirements
• Draft and send admissions-related communications including emails letters and announcements
• Help plan prepare for and provide logistical support for Admission events including some evenings and weekends
• Exercise discretion and professionalism when handling sensitive admissions information and decisions

Job Requirements and Qualifications

• Experience in an administrative admissions or educational support role preferably in an independent school setting
• High School Diploma or GED required bachelors degree preferred
• Experience working with young children (ages 310) in an educational or childcare setting
• Understanding of typical developmental milestones in early childhood and elementary-aged students
• Experience administering and/or supporting early childhood or school readiness assessments preferred
• Ability to engage children in a calm supportive and reassuring manner particularly in evaluative settings
• Strong database management skills and comfort working within admissions or CRM systems
• High level of organization and attention to detail with the ability to manage multiple processes simultaneously
• Excellent interpersonal and customer-service skills particularly in working with prospective families and young children
• Exceptional written and verbal communication skills
• Ability to communicate warmly and effectively with families from diverse backgrounds
• Professionalism discretion and sound judgment when handling confidential information
• Ability to work collaboratively in a team-oriented environment while managing individual responsibilities

Required Experience:

IC