Project Assistant, Alumni Relations

RMIT Vietnam is seeking a contingent worker for the Event and Communications Assistant role. While the position is advertised by RMIT Vietnam the successful candidate will be employed and managed by an external service provider who will be responsible for the labour contract.

WHY JOIN RMIT VIETNAM

At RMIT Vietnam international exposure meets real-world impact through strong industry and government collaboration. Working at RMIT means building a meaningful career while creating impact in a high-performing environment.

Further insight into our mission impact and global connections is available in the RMIT Vietnam Profile.

POSITION SUMMARY

The Event and Communication Coordinator will support all aspects of internal events of Alumni Relations team in Hanoi. The role will include content management on social media (Facebook LinkedIn SMS and Email) and support event on ground

Reports to: Deputy Alumni Relations Manager Hanoi
Indirectly reports to: Alumni Relations Consultant Hanoi

Key Accountabilities

Event Planning and Coordination

• Assist in organizing and delivering alumni events including reunions networking sessions workshops and conferences.
• Coordinate logistics such as venue bookings catering transportation and on-site event management.
• Work with internal and external stakeholders to ensure the smooth execution of events.
• Prepare event materials including invitations agendas presentations and follow-up reports.
• Manage registration form and track the attendance list.

Communications Support

• Create and schedule engaging content for alumni communication channels including email newsletters social media and the alumni website.
• Support the design and production of marketing materials for events and campaigns.
• Maintain and update the alumni database to ensure accurate and timely communications.

Administrative Tasks

• Provide general administrative support to the Alumni Team including scheduling meetings preparing reports and tracking budgets.
• Ensure timely documentation and archiving of event records communication materials and related files.

Key Selection Criteria

• Bachelors degree in relevant field that includes experience with managing events marketing and advertising public relations.
• From 1 years of experience in a similar role providing support in events and communications coordination in a medium to large size organisation.
• Excellent organisation and multi-tasking skills with the ability to deliver upon multiple deadlines.
• Keen attention to detail with ability to manage own time well and prioritise competing work demands effectively.
• Excellent verbal and written communication skills in both English and Vietnamese with a wide variety of stakeholders.
• Significant demonstrable superior knowledge and experience in using computer software such as Microsoft Word Excel Power Point and other event management software programs.
• Moderate skills and knowledge of graphic design applications such as Illustrator and Photoshop is desirable although not essential.
• Ability to display appropriate behaviours in line with the position as per the RMIT Behavioural Capability Framework (Connectedness Commitment to Excellence Improve and Simplify; Imagination and Innovation; Impact; Inclusion; Agility).

Other Information

• Duration: 6 months

• Workload: 40 hours per week

• Highly competitive gross salary

• Annual leave: 1 day per working month

• Accident Insurance 24/7

• Free use of the onsite gym

• Library on campus and online - access to RMIT Australia online library

HOW TO APPLY

To be considered for this role it is mandatory to submit both a resume and a cover letter. Please click on the Apply link provided in this Job Ads to initiate the application process.

Please note that we will be running a rolling recruitment process so please apply as soon as possible.

Compliance Requirements

English is the language of teaching and communication at RMIT Vietnam. For this role the minimum requirement is IELTS General 6.0 (or equivalent CEST 170).Further guidance will be provided during the recruitment process

RMIT UNIVERSITY COMMITMENT

RMIT is committed to the rights of students and staff to be safe respected valued and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct policies and procedures which relate to legal and regulatory requirements and our ways of working.

IMPORTANT NOTICE:

• Please ensure that your application is submitted through our Workday system on the RMIT Careers page. We do not accept applications through other means.

• RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.

• For any questions or support feel free to reach out to our Talent Acquisition team at

#RMITVietnam