Accounts Payable Assistant Manager
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Job Location:
Los Angeles, CA - USA
Monthly Salary:
$ 60000 - 65000
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Associated Students UCLA as a responsive student-centered organization provides innovative and excellent services programs products and facilities for the entire UCLA community. ASUCLA was created when the campus first opened in 1919. Even in the very early years ASUCLA meant student government student publications and student services such as a bookstore and cafeteria. Today ASUCLA has evolved into a four-part organization. These four entities collectively make up the largest student association in the country. The four entities are:
- Undergraduate Students Association elected representatives of the undergraduate student body.
- Graduate Students Association elected representatives of the graduate student body.
- Student Media this includes the Daily Bruin the Bruin Life Yearbook and seven different magazines.
- Services & Enterprises this division is designed to meet the everyday needs of students and the campus community. Major divisions are the Student Union Event Services UCLA Restaurants UCLA Store UCLA Photography and Trademarks & Licensing.
Goals of Associated Students UCLA:
Products -To provide essential and convenient items that are easily accessible of high quality and low cost including but not limited to academic support food trademark merchandise and convenience addition to continue evaluating the utility and convenience of all products to make improvements that will best serve the UCLA community.
Facilities -To provide a welcoming environment that contains as much space as possible for the optimal functioning of general academic support student governments student organizations and social gatherings. To have state-of-the-art venues for programming and efficient aesthetic and multi-functional commercial outlets.
Programs -To provide and support a diversified array of programming by prioritizing student-run student-initiated student-centered programming that reflects the needs of the campus community in order to enhance educational cultural and developmental social interaction.
Services -To provide an outstanding level of support to student government student groups and student programs through the state-of-the-art office and community spaces and by providing adequate financial resources and personnel to ensure an active and vibrant campus life.
Accounts Payable Assistant Manager
Salary Range: $60000- $65000
Department: Accounts Payable
Salary Range: $60000- $65000
Department: Accounts Payable
Summary of Key Responsibilities:
Under the direction of the Accounts Payable/Receivable Manager assists in month-end closing activities and vendor relations issues. Responsible for the processing of books expense and resale invoices to ensure that we have appropriate documentation and approval prior to payment according to policy. Verification of purchase orders; matching of invoices for processing and input; production of the weekly vendor payment run; stop payments; preparation of supporting documents for the bank; manual check input ACH payments and check runs; maintain files and documentation in cloud-based document management systems and shared drives; assists other A/P staff in solving expense and resale invoice issues. Lead ACH payment setup payment execution and resolution including file generating and uploading ACH batch files to corporate bank portals; troubleshooting ACH batch files to ensure data fields meet strict bank specifications; investigate returns/failed ACH transactions collaborate with banks/vendor to resolve routing/payment issues and ACH testing in ERP account updates. Review invoices for sales and use tax applicability. Maintaining the vendor list including setting up new vendors. Respond to questions from vendors and internal departments in a timely manner. Reconcile vendor statements research and correct discrepancies. Performs analysis/reconciliation of data entry using system generated reports. Prepares 1099 forms and journal entries. Hiring scheduling training evaluating and counseling staff. Performs special assignments as requested and assists in other areas of the Division.
Qualifications:
Requires 2 years high-volume Accounts Payable experience preferably in a retail environment. Must be familiar with a computer-based system NetSuite or cloud-based ERP experience a plus. Understanding of NACHA rules and internal controls for positive pay. Experience must demonstrate: strong knowledge of A/P practices; effective handling of a variety of priorities and timeliness; attention to detail and accuracy in performing work; knowledge of general accounting principles; organized in managing scanning and retrieving files for audit and compliance purposes; effective communication with diverse groups/individuals; excellent customer service skills; effective supervision skills. PC Word & Excel proficiency required. Keyboard skills of 50 WPM preferred. BA/BS required or the equivalent combination of education and experience.
Supervises:
Supervising professional and part-time/student staff
Physical Requirements:
Frequent walking standing sitting bending stooping and reaching occasional lifting up to 30 lbs.
Background Verification:
Fingerprinting Background Verification required.
Required Experience:
Manager
About Company
On a clear day, UCLA. That's an old joke, but the University of California, Los Angeles certainly qualifies as "old school," having been founded in 1919. With its 419-acre campus in the Westwood Village area of LA, UCLA has one of the largest enrollment of students among the UC school ... View more
