Administrative Program Specialist B (EC)

At the Louisiana Department of Education Office of Early Childhood Operations the mission is to ensure the safety and well-being of children by maintaining rigorous standards for criminal background checks. The office helps protect Louisianas youngest residents by thoroughly screening applicants with out-of-state residency working closely with agencies nationwide to verify criminal history.

The position of Administrative Program Specialist B manages a critical part of this this role oversight of out-of-state criminal background checks is provided for residents with out-of-state addresses within the past five years. The responsibilities include coordinating with at least two agencies in every state or territory where an applicant has resided ensuring complete and accurate background verifications that support the commitment to safe and high-quality early childhood care.

The ideal candidate will have experience with state or federal early childhood programs and/or involvement with the criminal justice system. Strong project management skills are also essential including the ability to effectively organize plan and oversee large complex initiatives.

• Accepting Direction:The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures:The ability to follow reinforce adapt or develop policies and procedures to maintain compliance with federal and state legal requirements State Civil Service rules and organizational policies.
• Making Accurate Judgments: The ability to assess options weigh risks and make sound decisions using available information and logical reasoning.
• Adapting to Change: The ability to demonstrate flexibility in thoughts behaviors and actions in response to evolving circumstances or unexpected change.
• Demonstrating Innovation: The ability to generate share and apply original ideas to improve outcomes solve problems or create new value.

The official job specifications for this role as defined by the State Civil Service can be found here.

As an Administrative Specialist B the position plays a key role in supporting the effective operation of a departmental or statewide this position:

• Manage day-to-day operations of the assigned program including oversight of budgeting purchasing and fiscal reporting to ensure responsible use of resources.
• Establish implement and periodically revise program standards and guidelines to maintain quality and adapt to changing requirements.
• Coordinate and maintain critical program information by updating databases generating accurate reports and safeguarding data integrity.
• Prepare and present program information in workshops meetings and other settings as needed to communicate updates findings or recommendations.
• Perform certification and eligibility review duties as required by the program ensuring accurate and timely processing of applications and documentation.
• Monitor program activities to ensure ongoing compliance with all relevant Federal and State regulations taking corrective action as necessary to address any discrepancies.