Administrative Assistant

We are seeking a detail-oriented and customer-focused Administrative Specialist to support daily office operations client communication financial administration and data management. The ideal candidate will have strong experience with Microsoft Office CRM systems ERP systems E-Automate and Google Suite.

Responsibilities

• Handle daily administrative tasks to support smooth business operations
• Provide professional customer service to clients vendors and internal team members
• Maintain accurate records files reports and business documentation
• Assist with client communication through phone email and other business platforms
• Support financial operations such as invoices billing purchase orders payment tracking and basic reporting
• Enter update and maintain information in CRM and ERP systems
• Use E-Automate to assist with business operations records service details or related administrative functions
• Prepare and update documents spreadsheets reports and forms using Microsoft Excel and Word
• Use Google Suite including Gmail Google Drive Google Docs and Google Sheets for communication and file management
• Review and analyze data to help improve workflows and internal processes
• Coordinate with team members to support scheduling operations and customer needs
• Ensure all information is organized accurate and updated in a timely manner

Requirements

• Advanced proficiency with Microsoft Office especially Excel and Word
• Minimum 2 years of CRM experience such as Salesforce Oracle HubSpot Zoho or similar platforms
• Minimum 2 years of ERP experience
• Experience with E-Automate is strongly required
• Minimum 2 years of Google Suite experience including Google Drive Gmail Google Docs and Google Sheets
• Strong communication and customer service skills
• Ability to manage records documents reports and office tasks accurately
• Basic finance or accounting support experience preferred
• Strong organizational and time management skills
• Ability to multitask and meet deadlines
• High attention to detail and accuracy
• Prior office administrative customer service or operations support experience preferred
• High school diploma or equivalent required; additional certifications are a plus