Administrative Assistant
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Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
6 hours ago
Vacancies:
1 Vacancy
Job Summary
Title: Administrative Assistant
Duration: 6 Months
Location: NYC 10001
Duties:
- Provide daily administrative support to assigned Managing Directors and Directors of a team in an efficient detail oriented and proactive manner.
- Responsibilities of the position include but are not limited to:
- Heavy interaction with senior management and their assistants; maintain busy calendars including scheduling meetings meeting and greeting visitors and clients
answering phones coordinating conference rooms and meal arrangements - Handle complex travel itineraries including airline reservations hotel accommodations car rental reservations car service arrangements and driving directions as needed
- Responsible for the daily schedule of one or more individuals anticipate necessary background material directions and other items required for each activity on the schedule.
- Process and track expense reports and reimbursements; produce letters memoranda presentations reports etc. as necessary.
- Poofread documents for appropriate grammar punctuation and spelling; assist in presentation preparation.
- Provide core administrative support such as faxing filing and copying; performing ad hoc projects as needed.
Skills:
- Ability to perform in a fast paced environment and interact with senior management
- Strong analytical interpersonal and communication skills; excellent organizational skills; detail oriented.
- Strong time management skills
- Ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines in a high pressure environment.
- High energy level along with excellent phone manner a must
- Self-starter with the ability to work independently and with minimal guidance.
Education:
College degree preferred or equivalent experience
