Shared Services Administration Officer

• Location: Perth Office
• Employment Type: Fixed-term to 15 Jan 2027 Full or Part-time (0.6 1.0 FTE)
• Remuneration: $37.66 salary packaging (up to $18550) 13% Superannuation

Join a supportive team providing essential administrative support to mental health services across Western Australia

Helping Minds is seeking an organised and versatile Administration Officer to provide professional efficient and friendly administrative support to our Shared Services this pivotal role youll support the daily operations of our team and contribute to a positive and connected workplace culture. We live by our values of Hope Collaboration Trust Integrity and Respect. We welcome your individuality ideas passion and ambition and strive to support your growth with a flexible people-first approach.

This is a great opportunity for a proactive administrator looking for a collaborative and supportive team environment with opportunities for career growth.

Helping Minds

Helping Minds is a highly regarded carer support and mental health services organisation thats been making a difference for 50 years. Each year our compassionate team supports more than 10000 people across WA to feel heard supported and empowered

The Role (not limited to)

• Reception duties including greeting visitors and answering/directing phone callswhenrequired
• Assisting with tasks related to document updates such as formatting documents researching to pull together documents and supporting with the development of internal resources
• Overseeing email inboxes and responding or delegating appropriately
• Assistingin the arrangement of team meetings including scheduling sending calendar invites preparing agendas and utilising digital collaboration tools

For a comprehensive overview of the role please refer to the Job Description Form on our Careers Page.

Why Youll Love Working Here

• Salary packaging benefits up to $18550 to increase your take-home pay
• 5 weeks annual leave p.a. increasing to 6 weeks after 3 years of service
• 2 extra wellness days p.a. increasing to 3 days after 3 years of service
• A robust Workplace Wellbeing Program
• Generous Superannuation 13% increasing to 14% after 1 year of service
• Professional development and support around additional training
• Access to Employee Assistance Program free confidential counselling
• A supportive flexible work environment with multiple locations and opportunities within

About You

Youre a highly organised and approachable professional with a passion for providing excellent administrative support. With at least two years experience in a similar role youre confident managing multiple priorities while maintaining attention to detail and confidentiality. You bring strong communication skills a proactive mindset and the ability to adapt quickly in a busy team-oriented environment.

Desirable Selection Criteria

• Minimum of Cert IV in Business or Administration
• Minimum 2 years experience in an administrative or office support role

Candidates will also have:

• National Police Clearance (or willing to obtain)
• Proof of Australian Working Rights
• Current Drivers license

Apply Now

To apply for this position and take the next steps towards a rewarding career with Helping Minds please submit a resume and cover letter. For more information contact the Recruitment team onor email

HelpingMinds Limited is an equal opportunity employer supporting diversity in the workplace. We welcome applications from Aboriginal and Torres Strait Islander people LGBTIQIA people from culturally diverse backgrounds and people with lived experience of mental health issues and of supporting family members with mental health issues

Please note that only shortlisted candidates will be contacted.